FILE:  DIBA

AMERICAN RECOVERY AND REINVESTMENT ACT REPORTING REQUIREMENTS

The Vernon Parish School Board, a recipient of Recovery Act funds, shall adhere to federal and state guidelines in the receipt of reports on use of funds received through the federal American Recovery and Reinvestment Act of 2009 (ARRA).  These guidelines require the School Board to submit quarterly reports on the use of such funds to the Louisiana Department of Education (LDE) no later than the 5th day following the end of each quarter.

The School Board may receive funds and therefore must submit reports for the following ARRA grants:

• Title I

• Title I School Improvement 1003g ARRA

• Title II – EETT-TIG

• Title II – Connect Tech

• Title II – High Tech

• IDEA Part B

• IDEA Preschool

• Homeless

• Education Jobs

Aimed at providing information into the use of these funds, reports shall be required to include the following detailed information:

• The total amount of ARRA funds received from the LDE;
  
  

• The amount of ARRA funds expended or obligated to projects or activities;
  
  

• Detailed information on any subcontracts or subgrants awarded by the School Board and other payments which may include data elements required to comply with the Federal Funding Accountability and Transparency Act of 2006 (Public Law 109–282);
  
  

• List of projects or activities for which ARRA funds were expended or obligated, including,

1. 1. The name of the project or activity;

   2. A description of the project or activity; and

   3. An evaluation of the completion status of the project or activity;

• Estimates of jobs created and jobs retained through the use of ARRA funds.  The estimate of the number of jobs created or retained by ARRA funds should be expressed as "full-time equivalents" (FTE).  To calculate an FTE, the number of actual hours worked in funded jobs shall be divided by the number of hours that represent a full work schedule for the type of job being estimated.  These FTEs shall then be adjusted to count only the portion corresponding to the share of the job funded by ARRA funds.

As part of the reporting process, the School Board and any other contractor/recipient to be paid by the School Board utilizing ARRA funds shall be required to register with the Central Contractor Registration (CCR) database for the U.S. Federal Government.  The School Board and any recipient of ARRA funds shall be required to renew and revalidate its CCR registration at least every twelve (12) months from the date of original registration.   In addition, all reporting entities shall also be required to obtain a valid and current Dun and Bradstreet (D&B) D-U-N-S number.

All documentation and data reported shall be preserved and maintained in the School Board office for such time as is necessary to comply with all ARRA reporting requirements.

New policy:  October, 2010

Revised:  October, 2012

Ref:     American Recovery and Reinvestment Act of 2009, (Public Law 111-5)

Board minutes, 11-4-10, 11-8-12

Vernon Parish School Board