FILE:  DFM

Cf:  DFN

SALE OF SURPLUS EQUIPMENT AND SUPPLIES

Merchandise and equipment no longer usable for the purpose for which it was acquired or built shall be declared surplus by the Superintendent upon notification by the department to which the merchandise or equipment has been assigned.  The equipment and appliances will then be inspected to determine if they are usable or should be declared surplus.  If the items are declared surplus, the Vernon Parish School Board shall then call for sealed bids and/or public auction for the sale of such merchandise or equipment.  A minimum fair value price shall be established for each item and the bid price shall start at that point for items considered worthy.  Said bids shall be opened publicly and disposed of in a prudent, businesslike manner.  The School Board shall reserve the right to accept or reject any and all bids. 

Items declared surplus or unfit for further use by the School Board shall be stored at the school/department where assigned until the merchandise or equipment is properly sold or other plans for disposition are approved by the Superintendent.

The sale of surplus merchandise or equipment shall be final, on the "as is" or "where is" basis and shall carry no warranties whatsoever.  If not sold, these items shall be sold as junk, or if no salvage value can be realized, destroyed in the most economical manner possible.

COMPUTING DEVICES

When the School Board determines that an individual computing device used by a student or students has reached the end of its typical life cycle, is no longer needed for school purposes, and will be removed from classroom use, and that the best interest of the public school system would be served by the private sale of such device due to the cost of auctioning the device or recycling it or due to other factors, the School Board may sell the device to a student enrolled in a school in the school system or to the parent, tutor, or legal guardian of such a student.

The sale price for the device shall be reasonably equivalent to the value of the device, taking into consideration its typical life cycle, current condition, and costs of other methods of alienation or disposal.

All such sales shall be in accordance with School Board policies, and sale prices shall be approved by appropriate school system administrative personnel prior to sale.  Such sales shall apply only to individual computing devices used for classwork by students and shall not apply to other computer equipment or related equipment such as routers, switches, or servers.

TEXTBOOKS AND LIBRARY BOOKS NO LONGER IN USE

The School Board, with the prior approval of the Louisiana Board of Elementary and Secondary Education, may sell any textbook or library book no longer in use in the school system to any person or entity for private use at a fee established by the School Board. Funds derived from such sale shall be used by the School Board solely for textbook or library book purchases.  If a textbook or library book has been out of use for over a year, the School Board may, upon approval of the School Board, donate said book to any public hospital, any jail or prison, or any public institution, or to any individual for private use free of charge.  Any textbook or library book which the School Board is unable to sell or donate after being out of use in excess of eighteen (18) months, or any textbook or library book which is deemed by the School Board to be unusable or unsalable, shall be disposed of in an appropriate manner.

New policy:  December, 2012

Revised:  November, 2015

Ref:     La. Rev. Stat. Ann. §§17:87.6, 49:125

Board minutes, 1-15-13, 1-12-16

Vernon Parish School Board