AUGUST 8, 1995
THE PARISH BOARD OF VERNON PARISH LOUISIANA CONVENED IN SPECIAL SESSION ON TUESDAY, AUGUST 8, 1995 AT 10:00 A.M. IN THE BOARD ROOM OF THE ADMINISTRATION BUILDING, 201 BELVIEW ROAD, LEESVILLE, LA President Smith called the meeting to order and on roll call the following members were present:
MARK SMITH, PRESIDENT
T.B. PORTER, VICE PRESIDENT
GERALD BURNS
PHILIP L. GUNN
BETTY WESTERCHIL
CAROLYN WILLIAMS
MURPHY O'BANION
B.R. HARVEY
WALLACE MCRAE
BENARD MCKEE
ABSENT: ARVIL HARVEY, ILLNESS
ALVIN C. DOWDEN, JR., OUT OF TOWN
There was also present Mr. Sammy L. HINSON, Secretary of the Board.
The meeting was opened in prayer by Mrs. Carolyn Williams, Ward Two, Hornbeck.
The pledge of allegiance was led by Mr. Gerald Burns, Ward One.
Superintendent HINSON read the attached Call Notice:
ATTACHED
On motion of Mr. O'Banion, seconded by Mr. B.R. Harvey, the Board voted to approve and dispense with the reading of the minutes of August 3, 1995.
On motion of Mr. Porter, seconded by Mrs. Westerchil, the Board voted to accept the attached list of new employees:
ATTACHED
On motion of Mrs. Westerchil, seconded by Mr. McKee, the Board voted to approve the attached list of employee transfers:
ATTACHED
Mr. Bill Endris, Director of Finance, addressed the Board relative to establishing millage rates for 1995.
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On recommendation of Superintendent HINSON, and on motion of Mr. Porter, seconded by Mrs. Williams, the Board voted to approve the millage rates for 1995.
On motion of Mr. Gunn, seconded by Mr. Porter, the Board voted to approve the Louisiana Governmental Audit Guide. This is a formal notice to the Board that an audit will take place.
Mr. Bobby Moss, Purchasing Agent, reviewed the bids received for the activity bus for Ward One. Mr. Moss explained that two companies submitted bids for this bus. The low bid of Eddie Edwards Bus Sales, $71,200.00, stipulated a 180 day delivery date, and the next bid, Kent Mitchell Bus Sales, $72,023.00, stipulated a three to four week delivery date. He stated that the official bid notice sent to bidders stated that many factors including utility, cost, availability, terms of lease, etc., will be considered in awarding this bid. Bid will not be awarded solely on the basis of price. On recommendation of Superintendent Hinson , and on motion of Mr. Burns, seconded by Mr. Gunn, the Board voted to award the bus bid to Kent Mitchell Bus Sales in the amount of $72,023.00 due to the fact that the availability of the bus by the low bidder is beyond the expectations of the Board for use in the Ward One schools and to authorize Mr. Moss to negotiate the financing of the bus. The difference in the low bid and the next bid is $823.00. (COPY OF OFFICIAL BID NOTICE ATTACHED.)
On motion of Mr. B.R. Harvey, seconded by Mr. O'Banion, the Board voted to advertise to sell a used bus at Pitkin High School. Bids to be received September 7, 1995 at 10:00 a.m.
On recommendation of Superintendent HINSON, and on motion of Mr. Gunn, seconded by Mr. Burns, the Board voted to approve the teacher supply allotment of $125.00 for the 1995-96 school year.
Superintendent Hinson reported that the Fund Raiser committee met prior to the Board meeting. He asked Mr. Richard Schwartz to give a report. Mr. Schwartz reported that the biggest problem with fund raisers that are not school affiliated is telephone solicitations to local merchants and the problems are predominantly in athletics.
He stated that the school principals will be alerted and an awareness campaign within the Chamber of Commerce and the business community will be established.
Superintendent HINSON reported that he had toured the North Polk construction site on Friday, August 4th and that the target opening date will be August 18, 1995. He informed the Board that the military officials had worked diligently to move equipment and furnishings into the new site.
On motion of Mr. Burns, seconded by the Board, the Board voted to express their appreciation to Dr. Ron Thomas, SA Garrison Commander, Lieutenant Colonel Francis Gillie and Mr. Herbert Carter, Directorate of Public Works and Lieutenant Colonel Mike Trahan, Commander, 2-2d ACR and school sponsor and Mrs. Bobbie French, School Relocation Committee for their dedicated efforts in coordinating this major endeavor so that the military dependent children would be attending school in a timely manner for the 1995-96 school year.
On motion of Mr. Benard McKee, seconded by the Board, the Board voted to adopt the following memorial resolution:
R E S O L U T I O N
WHEREAS, the members of the Vernon Parish School Board do hereby wish to convey their heartfelt sympathies to Mr. and Mrs. Damon Johnson in the tragic death of their daughter, Sonya Johnson,
WHEREAS, Sonya graduated from Leesville High School in 1993 and she was an outstanding student who was admired and loved by her fellow students and her teachers,
WHEREAS, in this time of bereavement the Board sends their love and prayers to this saddened family and encourages them to remember Sonya with happiness and fond memories,
THEREFORE BE IT RESOLVED, that the Board also requests that a copy of this memorial resolution be sent to Mr. and Mrs. Johnson and their family.
On motion of Mr.'Banion, seconded by the Board, the Board voted to adopt the following memorial resolution:
R E S O L T U T I O N
WHEREAS, the members of the Vernon Parish School Board do hereby request that condolences be sent to the family of Mrs. Lavern Welch,
WHEREAS, Mrs. Welch was the mother-in-law of Mrs. Doris Welch, custodian at Pickering Elementary School,
THEREFORE BE IT RESOLVED, that the Board does further request that a copy of this memorial resolution be sent to Mrs. Welch and her family.
On motion of Mr. B.R. Harvey, seconded by Mr. McKee, the Board voted to resolve itself into claims committee and approve the claims.
On motion of Mr. Gunn, seconded by Mrs. Williams, the Board voted to authorize the President and Secretary to pay claims as approved by the claims committee.
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MARK H. SMITH, PRESIDENT
ATTEST:
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SAMMY L. HINSON, SUPERINTENDENT