November 8, 1994
THE PARISH BOARD OF VERNON PARISH LOUISIANA MET IN SPECIAL SESSION ON TUESDAY, NOVEMBER 8, 1994 AT 10:00 A.M. IN THE BOARD ROOM OF THE ADMINISTRATION BUILDING, 201 Belveiw Road, Leesville, LA 71446 President Williams called the meeting to order and on roll call the following members were present:
CAROLYN G. WILLIAMS, PRESIDENT
MARK SMITH, VICE PRESIDENT
GERALD BURNS
ALVIN C. DOWDEN, JR.
BETTY WESTERCHIL
T.B. PORTER
ARVIL HARVEY
B.R. HARVEY
WALLACE MCRAE
BENARD MCKEE
DR. RON THOMAS
ABSENT: PHILIP GUNN, ILLNESS
There was also present Mr. Sammy L. Hinson, Secretary of the Board.
The meeting was opened in prayer by Mr. Alvin C. Dowden, Jr., Ward One.
The pledge of allegiance was led by Mr. T.B. Porter, Ward Two Anacoco.
On motion of Mr. Porter, seconded by Mr. Smith, the Board voted to approve and dispense with the minutes of November 3, 1994.
Superintendent Hinson read the attached call notice:
ATTACHED
On motion of Mr. Dowden, seconded by Mrs. Westerchil, the Board voted to accept the attached resignation:
ATTACHED
On motion of Mr. Porter, seconded by Mrs. Westerchil, the Board voted to name the attached list of new employees:
ATTACHED
Mrs. Bee Bookter, manager of the East Leesville Elementary cafeteria, invited the Board to attend the Thanksgiving Dinner at East Leesville on Thursday, November 17, 1994.
At this time Mrs. Delores Nelson, teacher at Pitkin High School, addressed the Board. Mrs. Nelson reviewed the grants which she has received for her classrooms. She explained that her first applications were rejected, however, she continued to improve her writing for grants through workshops and began to be successful in the winning of grants. Her advise to other teachers was that they should not give up, but to improve the writing process.
Mr James Ward, Administrator of Support of Services, addressed the Board about the elevator at South Polk Elementary. He explained that the elevator is used to transport handicapped children to the second floor classrooms. The elevator is not operational due a leak causing possible environmental damage underground explained by Mr. Rickey Kay, maintenance supervisor. Mr. Kay stated that Otis Elevator Company has given an estimate of $14,694.00 to repair leaking shaft. On motion of Mr. Porter, seconded by Mr. Burns, the Board voted to declare the elevator repair work as an emergency and if approved by the school board attorney, quotes will be taken if necessary for this work. Since the elevator has been out of service, the handicapped students are attending classes on the first floor of South Polk Elementary. See attached letter concerning this emergency situation at South Polk Elementary school.
Mr. Bill Endris, Director of Finance, gave a review of the recent audit concluded by Allen, Green and Robinete, certified public accountants. The audit is kept on file in the finance office.
President Williams stated that the Finance Committee and the Insurance Committee would meet to discuss the future of the hospitalization insurance program.
On motion of Mr. Porter, seconded by Mr. Burns, the Board voted to open the bids received for metal roofing and trusses for Anacoco Elementary School.
BIDDER METAL ROOFING MATERIALS BID
CARLISLE ENG $11,937.00
METAL WAREHOUSE 12,812.84
SOUTHERN STRUCTURES 14,440.00
BIDDER TRUSSES BID
KRANTZ $9,684.00
ROGERS 10,146.00
On motion of Mr. Porter, seconded by Mr. Burns, the Board voted to accept the low bids where specifications have been met.
On motion of Mr. Smith, seconded by Mr. Dowden, the Board voted to open the bids received for library books.
BIDDER BID
DISCOUNT RATE
TRADE PUBLISHERS
FOLLETT BOOKS 15% 15%
BRO DARTS BOOKS 43.3% 24.00%
BAKER & TAYLOR BOOKS 40.00% 23.00%
On motion of Mr. Smith, seconded by Mr. Dowden, the Board voted to take under advisement the bids received for library books.
There were no bids received for unusable equipment at East Leesville Elementary. On motion of Mr. Smith, seconded by Mr. Dowden, the Board voted to authorize Mr. Moss and Mrs. Ellis, principal of East Leesville Elementary, to dispose of the unusable equipment. Mrs. Westerchil suggested that any of the equipment which could not be used at the school could be donated to the Vernon Parish Boys and Girls Club or the Helping Hands Goodwill Store.
On motion of Mr. McRae, seconded by Mr. B.R. Harvey, the Board voted to accept the bid for Hicks metal roofing materials to the low bidder where specifications are met. Bid sheet attached to indicate bidders. This bid will be reviewed by Mr. Asa Skinner, school board attorney, to determine if the Louisiana Preference law comes in to act in this situation.
On motion of Mr. Dowden, seconded by Mr. Smith, the Board voted to accept the low bid for metal roofing materials and trusses for Leesville High school where specifications are met.
On motion of Mr. McRae, seconded by Mr. Porter, the Board voted to comply with current Louisiana Law as its policy in determine the minimum cost necessary for requiring bids for purchases of materials and supplies, public work, equipment, etc.
Superintendent Hinson reported that Mr. Gunn is recovering from his recent surgery and that he will be home from the hospital on Thursday, November 10, 1994.
Superintendent Hinson announced Mr. B.R. Harvey has asked that the reception to be held in his honor for his induction into the LHSAA Hall of Fame be held on January 10, 1994.
On motion of Mr. McRae, seconded by Mr. McKee, the Board voted to resolve itself into a claims committee and approve the claims.
On motion of Mr. Dowden, seconded by Mr. Burns, the Board voted to authorize the President and Secretary to pay claims as approved by the claims committee.
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CAROLYN G. WILLIAMS, PRESIDENT
ATTEST:
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SAMMY L. HINSON, SECRETARY