March 21, 1994
THE PARISH BOARD OF VERNON PARISH LOUISIANA CONVENED IN SPECIAL SESSION ON TUESDAY, MARCH 21, 1994 AT 5:00 P.M. IN THE BOARD ROOM OF THE ADMINISTRATION BUILDING, 201 BELVIEW ROAD, LEESVILLE, LA 71446 PRESIDENT WILLIAMS CALLED THE MEETING TO ORDER AND ON ROLL THE FOLLOWING MEMBERS WERE PRESENT:
CAROLYN WILLIAMS, PRESIDENT
MARK SMITH, VICE PRESIDENT
GERALD BURNS
ALVIN C. DOWDEN, JR.
PHILIP L. GUNN
BETTY WESTERCHIL
T.B. PORTER
ARVIL HARVEY
MURPHY O'BANION
B.R. HARVEY
WALLACE MCRAE
BENARD MCKEE
LOU KENNEDY
There was also present Mr. Sammy L. Hinson, Secretary of the Board.
The meeting was opened in prayer by Mr. Arvil Harvey, Ward Three.
The pledge of allegiance was led by Mr. Murphy O'Banion, Ward Four.
Superintendent Hinson read the attached Call Notice:
attached
On motion of Mr. Burns, seconded by Mr. Gunn, the Board voted to approve and dispense with the reading of the minutes of March 8, 1994.
On motion of Mr. O'Banion, seconded by Mr. Arvil Harvey, the Board voted to accept the attached list of resignations:
attached
On motion of Mr. Dowden, seconded by Mrs. Westerchil, the Board voted to approve the attached list of new employees:
attached
On motion of Mr. McRae, seconded by Mr. McKee, the Board voted to approve the attached list of employee transfers:
attached
At this time Superintendent Hinson and the Board recognized the following food service technicians and managers for winning scrape book contests through the School Food Services Association:
Bobbie Merchant, Hicks School, 3rd place at the National School Food Services Convention 1992
Elena Thorton, Hornbeck School, 1st place at the Louisiana
School Food Services Convention 1993
Mr. John Norris, Insurance Consultant, addressed the Board. Mr. Norris related that the quotes for workers compensation were received March 18, 1994. He presented the Board with a breakdown of the quotes and related information. (attached)
After explaining the quotes received, Mr. Norris recommended category "C" Self Insurance, Midwest Employers Casualty Company, Morris Insurance Agency, Leesville, Agent. The premium annually is $108,196.00. (attached)
On recommendation of Superintendent Hinson and on motion of Mr. Porter, seconded by Mr. Gunn, the Board voted to award the worker's compensation insurance to Morris Insurance Agency of Leesville.
On motion of Mr. Porter, seconded by Mr. Gunn, the Board voted to authorize Superintendent Hinson, his staff, and John Norris to negotiate with insurance adjusters on worker's compensation insurance.
Mr. James Ward, Administrator of Support Services, reported that the South Polk Elementary entrance repairs quotes
exceeded the bid law, therefore, temporary coal mix was used to repair the entrance.
On motion of Mr. Porter, seconded by Mr. Burns, the Board voted to advertise for bids to repair the entrance drive at South Polk Elementary. Bids to be received May 5, 1994.
On motion of Mrs. Westerchil, seconded by Mr. Gunn, the Board voted to award the Hornbeck ceiling tile bid to the low bidder, Cenla Interior Supply, Inc. in the amount of $12,369.73.
On motion of Mr. Porter, and seconded by Mr. Burns, the Board voted to reject the bid from Danny Cook Used Cars in the amount of $13,500.00 for the 15 passenger van for Anacoco High School and to re-advertise for a used 15 passenger van which meets Bulletin 1213 specifications. Bids to be received April 14, 1994.
On motion of Mr. Gunn, seconded by Mrs. Burns, the Board voted to advertise to sell two unusable pianos at Leesville High School. Bids to be received April 14, 1994.
Mrs. Shirley Ward, Director of Chapter I, addressed the Board relative to the Chapter I Literacy program and building. Mrs. Ward stated that the building purchased with Chapter I funding at 108 Harrison Street did not meet specification regulations, therefore, the Chapter I state office has authorized for the Vernon Parish School Board to take bids for a new metal, 2,000 square foot building.
On recommendation of Superintendent Hinson, and on motion of Mr. Dowden, seconded by Mr. Gunn, the Board voted to receive bids for a 2,000 square foot, metal building for the Chapter I Literacy program. Bids to be received May 5, 1994.
Superintendent Hinson reported that the Office of Family Support, Department of Social Services, has offered Project Independence or Community Work Experience Program for the Vernon Parish School Board. This program trains persons for jobs and places these persons at jobs needed in schools. The Office of Family Support pays the salaries of these persons.
On motion of Mr. Porter, seconded by Mr. McKee, the Board voted to authorize the Superintendent to enter into contract with the Community Work Experience Program.
On motion of Mr. B.R. Harvey, seconded by the Board, the Board voted to adopt the following memorial resolution:
R E S O L U T I O N
WHEREAS, the members of the Vernon Parish School Board wish to express their heartfelt sympathies to the family of Mrs. Gertrude Moore, retired bus operator from Pitkin,
WHEREAS, Mrs. Moore was the mother of Mrs. Marlene McDaniel and the grandmother-in-law of Mrs. Debbie Moore, secretary at Pitkin School.
THEREFORE BE IT RESOLVED, that the Board request that a copy of this memorial resolution be sent to the family of Mrs. Moore.
On motion of Mr. B.R. Harvey, seconded by the Board, the Board voted to adopt the following memorial resolution:
R E S O L U T I O N
WHEREAS, the members of the Vernon Parish School Board learned with grief of the recent death of Mr. Joseph Hinson, retired teacher from Pitkin School,
WHEREAS, Mr. Hinson was a dedicated educator who loved his students,
WHEREAS, Mr. Hinson was the father of Mrs. Anita Cain, teacher at Simpson,
THEREFORE BE IT RESOLVED, that the Board request that a copy of this memorial resolution be sent to Mrs. Cain and her family, along with sincere condolences from this Board.
President Williams appointed the following Christmas Committee:
GERALD BURNS, CHAIRMAN
T.B. PORTER
PHILIP GUNN
On motion of Mr. O'Banion, seconded by Mr. Arvil Harvey, the Board voted to resolve itself into a claims committee and approve the claims.
On motion of Mr. Arvil Harvey, seconded by Mr. Smith, the Board voted to authorize the President and Secretary to pay claims as approved by the claims committee.
There being no further business, on motion of Mr. Gunn, seconded by Mr. Porter, the Board voted to adjourn.
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CAROLYN G. WILLIAMS, PRESIDENT
ATTEST:
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SAMMY L. HINSON, SUPERINTENDENT