MAY 8, 2018

DRAFT

 

THE VERNON PARISH SCHOOL BOARD CONVENED IN REGULAR SESSION AT 10:00 A.M., 201 BELVIEW ROAD, LEESVILLE, LOUISIANA.  PRESIDENT ANGIE DAVIS CALLED THE MEETING TO ORDER AND ON ROLL CALL THE FOLLOWING MEMBERS WERE PRESENT:

 

JOHN BLANKENBAKER

DOUG BRANDON

GERALD COOLEY

RANDY MARTIN

ROBERT PYNES, JR.

JIM SEAMAN

JACKIE SELF

SHAD STEWART

STEVE WOODS

 

DAVID DETZ    ABSENT

COL. THOMAS ABSENT

 

There was also present Mr. James Williams, Secretary of the Board.

 

The meeting was opened in prayer by:   Steve Woods

 

The pledge of allegiance was led by:     Steve Woods

 

Item # 1:  May 3, 2018 Minutes

On motion of John Blankenbaker, seconded by Vernon Travis, the Board voted to approve the minutes of May 3, 2018 regular meeting and dispense with the reading of the minutes.

 

Item # 2:  Retirements

On motion of Gerald Cooley, seconded by Randy Martin, the Board voted to approve employee retirements.

 

Item # 3:  Leave Without Pay Requests

On motion of Doug Brandon, seconded by Steve Woods, the Board voted to approve leave without pay requests.

 

Item #4:  Budget Amendments/ Personnel Changes

On motion of Vernon Travis, seconded by Jim Seaman, the Board voted to approve the budget amendments related to personnel changes.

 

Item # 5: Authorization to pay claims

On motion of Vernon Travis, seconded by Shad Stewart, the Board voted to approve the authorization for the president and secretary to pay the claims.

 

Item #6:  Headstart Content Area Plan

On motion of Jim Seaman, seconded by John Blankenbaker, the Board voted to approve the Headstart Content Area Plan.

 

Item # 7:  Budget Revisions for 2017-2018

On motion of Vernon Travis, seconded by Steve Woods, the Board voted to approve the Budget Revisions for 2017-2018 school year.

 

VERNON PARISH SCHOOL BOARD

FINANCE COMMITTEE MEETING

May 3, 2018

 

 

FISCAL YEAR 2017-2018

BUDGET ADJUSTMENTS

 

FUND                                               CURRENT          INCREASE             REVISED 

NUMBER                                          BUDGET            (DECREASE)          BUDGET

110 Workers Compensation             $462,730            (100,000)                  $362,730

 

An adjustment was to the Workers Compensation Fund to lower the expenditures by $100,000 for the current year because of lower claims.

 

139 Formula Transition-Mentor     $0                          16,000                   $16,000

 

The FY 2018 grant award allocation for Formula Transition-Mentor was received in the amount of $16,000.  This was a new award and was not budgeted.

 

244 LA4 Federal                               $920,123                23,486                  $943,609

 

A supplement was received for FY 2018 grant award allocation for LA4 Federal so the budget is being increased $23,486.

 

247 Indian Education                         $5,556                (1,556)                    $4,000

 

The FY 2018 grant award allocation for Indian Education  was received in the amount of $5,556.  The original budget was an estimate and is being decreased by $1,556.

 

550 LA4 State                                    $950,297              13,152                   $963,449

 

A supplement was received for FY 2018 grant award allocation for LA4 State so the budget is being increased $13,152.

 

582 Education Excellence                 $141,799              135,745                $277,544

 

The FY 2018 grant award allocation for Education Excellence was received in the amount of $277,544.  The original budget was an estimate and being increased in the amount of $135,745.

 

FUND                                             CURRENT            INCREASE             REVISED

 

NUMBER                                          BUDGET           (DECREASE)           BUDGET

657 Title V REAP                            $198,000              (19,163)                  $178,837

 

The FY 2018 grant award allocation for Title V REAP was received in the amount of $180,010.  This was decreased by $19,163.

 

 

659 Title IVA SSAE                          $47,981                 1,674                   $49,655

 

The FY 2018 grant award allocation for Title IVA SSAE was received in the amount of $49,655.  This was increased by $1,674.

 

661 SRCL Grant K-5                           $0                      263,625               $263,625

 

The FY 2018 grant award allocation for SRCL Grant K-5 was received in the amount of $263,625.  This was a new award and was not budgeted.

  

662 SRCL Grant B-5                           $0                       87,825                 $87,825

 

The FY 2018 grant award allocation for SRCL Grant B-5 was received in the amount of $87,825.  This was a new award and was not budgeted.

 

REVISED BUDGET

2017/2018 FISCAL YEAR

MAY, 2018
     
     
     
     
     

REVENUE AND OTHER

    

FINANCING SOURCES

    

 

    

  LOCAL

  

 $  14,404,034

  STATE

  

     54,466,072

  FEDERAL

  

       4,978,155

 OTHER SOURCES

  

       2,309,789

TOTAL - REVENUES

  

 $  76,158,050

 

    

EXPENDITURES AND

    

OTHER FINANCING USES

    

 

    

REGULAR INSTRUCTION

  

     $32,102,341

SPECIAL EDUCATION

  

         8,078,493

VOCATIONAL PROGRAMS

  

         1,573,846

OTHER INSTRUCTIONAL

  

         1,002,606

SPECIAL PROGRAMS

  

            240,406

PUPIL SUPPORT

  

         3,782,083

INSTRUCTIONAL STAFF

  

         2,776,665

GENERAL ADMINISTRATION

  

         1,703,577

SCHOOL ADMINISTRATION

  

         5,645,165

BUSINESS SERVICES

  

            385,983

MAINTENANCE OF PLANT

  

         8,053,811

STUDENT TRANSPORTATION

  

         6,617,599

CENTRAL SERVICES

  

         1,077,110

FOOD SERVICES

  

            286,607

COMMUNITY SERVICES

  

             29,181

OTHER USES OF FUNDS

  

         2,764,188

TOTAL - EXPENDITURES

  

     $76,119,662
     

EXCESS OF REVENUES  OR

    

 (EXPENDITURES)

  

 $           38,388
     

FUND  BALANCE:

    

 BEGINNING

  

       6,867,966
     

 ENDING FUND BALANCE

  

 $      6,906,354

 

Item # 8: VPSB School Wellness Policy

On motion of Jackie Self, seconded by Steve Woods, the Board voted to approve the Vernon Parish School Board School Wellness Policy.

 

Item # 9:  Student Recognition

Curriculum Director, Renita Page and Curriculum Special Education Supervisor, Leslie Ortiz introduced the principals presenting achievement awards to their students for the

 

2017-2018 school year.

 

The following schools were represented:

 

West Leesville Elementary

Rosepine Elementary

Rosepine High School

Anacoco High School

Hornbeck

Evans

Pickering High School

Pitkin

Hicks

Simpson

 

Item # 10:  Recognition of Employee of the Month

Finance Director, Tim Ward and Rodney Taylor of Taylor & Sons Insurance presented the Employee of the Month award to Ms. Alice Duncan.  Ms. Duncan is a paraprofessional employed at Leesville Junior High and does an excellent job working with students and assisting her teacher in the class room.

 

Item # 11:  Review of VPSB Policy Updates

Director of Child Welfare, Hub Jordan addressed the Board concerning the Vernon Parish School Board policy updates.  After reviewing the policies with the Vernon Parish School Board Attorney, Asa Skinner, the Board agreed to delete the “off campus” in FILE: IFBGA and   FILE: EFA.  The Board also agreed on the recommended deletion  for FILE: EFA-R.

 

On motion of Jackie Self, seconded by Shad Stewart, the board voted to approve the changes to the VPSB policy updates.

 

Item # 12:  Athletic Committee

Shad Stewart, Athletic Chairperson gave an update on the Athletic Committee meeting.

 

The following items were discussed by the committee:

 

Softball update

Baseball update

Proposed baseball/softball parish jamboree discussed for next year

Parish track meet March 22

FATS timer for track meets

Supplementary pay for head coaches of major sports for time spent working during summer months.

On field/court incentive for head coaches of major sports

 

After discussion all were in agreement with committee decisions for incentive performance pay for coaches and FATS timer purchase.

 

On motion of Jackie Self, seconded by Vernon Travis, the Board voted to approve the incentive performance pay for coaches.

 

On motion of Angie Davis, seconded by John Blankenbaker, the Board voted to purchase the FATS timer.

 

Item # 13:  Superintendent’s Remarks

Superintendent, James Williams welcomed visitors and guests to the board meeting. He thanked the students receiving awards for their achievements and hard work during the school year and for their accomplishments.  Mr. Williams informed the Board that 116 seniors were recognized at the Awards Banquet on May 7th.  These students maintained a 3.5 or higher GPA for four years.

 

Mr. Williams reminded the Board of the following events:

 

Graduation and Awards Day, financial disclosure statement due date and upcoming board meeting dates.

 

Item #14:  Memorial Resolutions

 

On motion of Jim Seaman, seconded by the Board, the Board voted to adopt the following memorial resolution:

 

R E S O L U T I O N

 

            WHEREAS, the members of the Vernon Parish School Board wish to express their sympathy to the family of Marjorie Ellzey who recently passed away; and

            WHEREAS, Ms. Ellzey was the Mother of Lisa Frederick, a teacher at West Leesville Elementary and Grandmother of Blake Frederick, a teacher at Leesville Junior High School; and

            WHEREAS, Ms. Ellzey was a resident of Vernon Parish; now

            BE IT THEREFORE RESOLVED that the Vernon Parish School Board requests a copy of this memorial resolution be sent to her family at this time of sadness.

 

There being no further business, and on motion of Jackie Self, seconded by the Board the meeting was adjourned.

 

 

_________________________________

ANGIE DAVIS, PRESIDENT

 

 

ATTEST:

 

__________________________________

JAMES WILLIAMS, SUPERINTENDENT