MAY 3, 2018
DRAFT
THE VERNON PARISH SCHOOL BOARD CONVENED IN REGULAR SESSION AT 10:00 A.M., 201 BELVIEW ROAD, LEESVILLE, LOUISIANA. PRESIDENT DAVIS CALLED THE MEETING TO ORDER AND ON ROLL CALL THE FOLLOWING MEMBERS WERE PRESENT:
ANGIE DAVIS - PRESIDENT
VERNON TRAVIS, JR. – VICE-PRESIDENT
JOHN BLANKENBAKER
DOUG BRANDON
GERALD COOLEY
DAVID DETZ
RANDY MARTIN
ROBERT PYNES, JR.
JIM SEAMAN
JACKIE SELF
SHAD STEWART
STEVE WOODS
ABSENT: COL. THOMAS
There was also present Mr. James Williams, Secretary of the Board.
The meeting was opened in prayer by: Jim Seaman
The Pledge of Allegiance was led by: Jim Seaman
Item # 1: April 10, 2018 Minutes
On motion of David Detz, seconded by Vernon Travis, the Board voted to approve the minutes of the April 10, 2018 regular meeting and dispense with the reading of the minutes
Item # 2: Bids for bread, milk and juice for the 2018-2019 school year
Finance Director, Tim Ward presented the bids for bread, milk and juice for the 18-19 school year.
On motion of John Blankenbaker, seconded by Gerald Cooley, the Board voted to accept the bid from Flowers Bread Company for bread.
On motion of Gerald Cooley, seconded by John Blankenbaker, the Board voted to accept the bid from Oak Farms for milk and juice.
Item # 3: Bids for janitorial/cafeteria supplies for 2018-2019 school year
Tim Ward, Finance Director presented the janitorial and cafeteria supplies bid submission.
Vernon Parish School Board
2018-2019 School Year
JANITORIAL AND CAFETERIA SUPPLIES
Bid Submissions
|
|
Bidder #1 |
Bidder #2 |
Bidder #3 |
Bidder #4 |
Bidder #5 |
Bidder #6 |
Bidder #7 |
Bidder #8 |
Bidder #9 |
|
|
Economical Janitorial |
Long’s Products |
Saye’s |
Chem – Serv |
Pyramid School Products |
Interboro |
All American Poly |
American Pride Paper & Plastic |
West Central Wholesale |
|
Roll Tissue Regular Rolls |
28.35 |
36.95 |
32.95 |
No Bid |
No Bid |
No Bid |
No Bid |
No Bid |
27.75 |
|
Roll Tissue 9" Rolls |
13.90 |
16.25 |
15.90 |
No Bid |
No Bid |
No Bid |
No Bid |
14.26 |
13.95 |
|
Roll Tissue 12" Rolls |
15.30 |
26.49 |
27.60 |
No Bid |
No Bid |
No Bid |
No Bid |
No Bid |
18.95 |
|
Napkins |
19.92 |
No Bid |
22.40 |
No Bid |
No Bid |
No Bid |
No Bid |
20.89 |
21.95 |
|
Paper Towels – Single Fold |
12.75 |
17.49 |
No Bid |
No Bid |
No Bid |
No Bid |
No Bid |
13.67 |
15.75 |
|
Paper Towels – Multi-Fold |
12.60 |
15.95 |
No Bid |
No Bid |
No Bid |
No Bid |
No Bid |
12.20 |
14.95 |
|
Trash Can Liners 1.5 mil |
17.35 |
22.90 |
21.90 |
No Bid |
No Bid |
16.84 |
16.98 |
No Bid |
15.75 |
|
Water Mop Heads 16oz |
1.92 |
2.39 |
2.88 |
No Bid |
2.59 |
No Bid |
No Bid |
No Bid |
2.65 |
|
Water Mop Heads 24oz |
2.68 |
3.49 |
3.59 |
No Bid |
2.98 |
No Bid |
No Bid |
No Bid |
4.65 |
|
House Brooms |
3.40 |
4.95 |
No Bid |
No Bid |
3.99 |
No Bid |
No Bid |
No Bid |
4.50 |
|
Mop Handles 54" |
2.58 |
3.95 |
2.90 |
No Bid |
No Bid |
No Bid |
No Bid |
No Bid |
3.95 |
|
Mop Handles 60" |
2.71 |
4.49 |
3.25 |
No Bid |
2.99 |
No Bid |
No Bid |
No Bid |
3.95 |
|
Plastic Serving Gloves Large |
2.98 |
37.00 |
No Bid |
No Bid |
4.19 |
3.48 |
No Bid |
2.90 |
5.15 |
|
Plastic Aprons |
3.05 |
No Bid |
7.40 |
No Bid |
3.89 |
2.98 |
No Bid |
3.28 |
5.75 |
|
Drinking Straws |
26.34 |
No Bid |
No Bid |
No Bid |
No Bid |
No Bid |
No Bid |
No Bid |
No Bid |
On motion of Vernon Travis, seconded by David Detz, the Board voted to accept the lowest overall bid by janitorial/cafeteria supplies.
Item #4: Food Service Quotation Calendar for 2018-2019
On motion of Jackie Self, seconded by Steve Woods, the Board voted to approve the Food Service Quotation Calendar for the 2018-2019 school year.
Item # 5: Student Recognition
Students from the following schools were recognized for their accomplishments:
Vernon Middle School
Rosepine Elementary
Anacoco Elementary
Leesville High School
Leesville Junior High
Item# 6: Vernon Parish School Board Policy Updates
Mr. Hub Jordan, Child Welfare Director, discussed the following policy updates with the Board:
FILE: EFA-R, EFBGA, EFA and JCDAF.
The Board decided to continue discussion and review on May 8th meeting.
Item # 7: School Wellness Policy (FILE: JGB)
Mr. Jordan discussed the School Wellness Policy with the Board and the procedures for healthy and safe developmental and social success. No action required for the School Wellness Policy.
Item # 8: Headstart Policy/Procedure Update/ Content Area Plan
Mr. Curtis Clay, Director of Headstart gave an update on progress and growth in the Headstart program. He also informed the Board that a copy of the completed Content Area Plan is available for review in the Superintendent’s office.
Item #9: Report from Salary Personnel Meeting
Mr. Vernon Travis, Chairperson for the Salary Personnel Committee, gave an overview of Mr. Mike Kay’s report at the meeting. Mr. Kay discussed the following: Personnel changes for May, 2018, Naming Lists for 2018-2019, reminder of deadline for Annual Financial Disclosure Statements for 2017 and a review of the Student Rights information.
Item # 10: Finance Committee
Finance Director, Tim Ward discussed the following budget information:
Fiscal Year 2017-2018 Budget Adjustments
Revised Budget – General Operating Fund May, 2018 for fiscal year ending June 30, 2018
Item # 11: Superintendent’s Remarks
Superintendent James Williams commended Vernon Parish students for their achievements for the 2017-2018 school year. He also thanked the parents and schools for their encouragement in assisting students in their accomplishments. He also congratulated the softball and baseball teams for a successful year.
Superintendent Williams reminded the Board of the event to be held at Fort Polk Showboat today at 4:30 PM to honor Vernon Parish teachers of the year, students of the year and principals of the year. Mr. Williams reminded the Board of the following:
The Academic Achievement Awards Banquet on May 7th at 6:00 PM to be held at East Leesville Baptist Church Life Center, graduation dates and times and disclosure statement due date.
Mr. Williams congratulated the soft ball and baseball teams.
Item # 12: Memorial Resolutions
On motion of Steve Woods, seconded by the Board, the Board voted to adopt the following memorial resolution:
R E S O L U T I O N
WHEREAS, the members of the Vernon Parish School Board wish to express their sympathy to the family of Donald Bernard McRae who recently passed away; and
WHEREAS, Mr. McRae was the brother of Joy Fondren, a retired teacher for the Vernon Parish School Board and the brother-in-law of the former Reverand Homer Fondren, retired bus driver for the Vernon Parish School Board; and
WHEREAS, Mr. McRae was a resident of Vernon Parish; now
BE IT THEREFORE RESOLVED that the Vernon Parish School Board requests a copy of this memorial resolution be sent to his family at this time of sadness.
On motion of Randy Martin, seconded by the Board, the Board voted to adopt the following memorial resolution:
R E S O L U T I O N
WHEREAS, the member of the Vernon Parish School Board wish to express their sympathy to the family of Bernard Alfred Boyd who recently passed away; and
WHEREAS, Mr. Boyd was the husband of retired bus driver, Billie Jean Boyd; and
WHEREAS, Mr. Boyd was a resident of Vernon Parish; now
BE IT THEREFORE RESOLVED that the Vernon Parish School Board requests a copy of this memorial resolution be sent to his family at this time of sadness.
On motion of John Blankenbaker, seconded by the Board, the Board voted to adopt the following memorial resolution:
R E S O L U T I O N
WHEREAS, the members of the Vernon Parish School Board wish to express their sympathy to the family of Gordon James who recently passed away; and
WHEREAS, Mr. James was the husband of LaNan James, lease bus driver at Rosepine Elementary School; and
WHEREAS, Mr. James was a resident of Vernon Parish; now
BE IT THEREFORE RESOLVED that the Vernon Parish School Board requests a copy of this memorial resolution be sent to his family at this time of sadness.
On motion of Vernon Travis, Jr., seconded by the Board, the Board voted to adopt the following memorial resolution:
R E S O L U T I O N
WHEREAS, the members of the Vernon Parish School Board wish to express their sympathy to the family of Larry Gardner who recently pass away; and
WHEREAS, Mr. Gardner was the husband of Leesville High School paraprofessional, Nancy Gardner; and
WHEREAS, Mr. Gardner was a resident of Vernon Parish; now
BE IT THEREFORE RESOLVED that the Vernon Parish School Board requests a copy of this memorial resolution be sent to his family at this time of sadness.
There being no further business, and on motion of David Detz, seconded by the Board, the meeting was adjourned.
__________________________
ANGIE DAVIS, PRESIDENT
ATTEST:
___________________________________
JAMES WILLIAMS, SUPERINTENDENT
|
GENERAL FUND |
|||||
|
Revised Operating Budget |
|||||
|
2017/2018 FISCAL YEAR |
|||||
|
May, 2018 |
|||||
|
|
|
|
|
|
|
|
|
ACTUAL |
PERCENTAGE |
|||
|
REVISED |
REVENUES & |
OF ACTUAL |
|||
|
REVENUE AND |
BUDGET |
EXPENDITURES |
TO BUDGET |
||
|
OTHER FINANCING |
MAY, 2018 |
|
May 1, 2018 |
|
May 1, 2018 |
|
SOURCES |
|
|
|||
|
|
|||||
|
LOCAL |
$ 14,404,034 |
$11,139,574 |
77.3% |
||
|
STATE |
54,466,072 |
45,174,092 |
82.9% |
||
|
FEDERAL |
4,978,155 |
4,166,097 |
83.7% |
||
|
OTHER SOURCES |
2,309,789 |
984,506 |
42.6% |
||
|
TOTAL - REVENUES |
$ 76,158,050 |
$61,464,269 |
80.7% |
||
|
|
|||||
|
EXPENDITURES AND |
|||||
|
OTHER FINANCING USES |
|||||
|
|
|||||
|
REGULAR INSTRUCTION |
$32,102,341 |
$22,932,827 |
71.4% |
||
|
SPECIAL EDUCATION |
8,078,493 |
4,761,196 |
58.9% |
||
|
VOCATIONAL PROGRAMS |
1,573,846 |
1,029,936 |
65.4% |
||
|
OTHER INSTRUCTIONAL |
1,002,606 |
701,177 |
69.9% |
||
|
SPECIAL PROGRAMS |
240,406 |
147,371 |
61.3% |
||
|
PUPIL SUPPORT |
3,782,083 |
2,271,618 |
60.1% |
||
|
INSTRUCTIONAL STAFF |
2,776,665 |
1,813,343 |
65.3% |
||
|
GENERAL ADMINISTRATION |
1,703,577 |
1,364,353 |
80.1% |
||
|
SCHOOL ADMINISTRATION |
5,645,165 |
3,632,683 |
64.4% |
||
|
BUSINESS SERVICES |
385,983 |
273,564 |
70.9% |
||
|
MAINTENANCE OF PLANT |
8,053,811 |
6,407,401 |
79.6% |
||
|
STUDENT TRANSPORTATION |
6,617,599 |
4,215,786 |
63.7% |
||
|
CENTRAL SERVICES |
1,077,110 |
917,950 |
85.2% |
||
|
FOOD SERVICES |
286,607 |
- |
0.0% |
||
|
COMMUNITY SERVICES |
29,181 |
25,538 |
87.5% |
||
|
OTHER USES OF FUNDS |
2,764,188 |
963,217 |
34.8% |
||
|
TOTAL - EXPENDITURES |
$76,119,662 |
$51,457,960 |
67.6% |
||
|
EXCESS OF REVENUES OR |
|||||
|
(EXPENDITURES) |
$ 38,388 |
$10,006,309 |
26066.2% |
||
|
FUND BALANCE: |
|||||
|
BEGINNING |
6,867,966 |
6,867,966 |
100.0% |
||
|
ENDING |
$ 6,906,354 |
$16,874,275 |
244.3% |
||