DECEMBER 12, 2017
THE VERNON PARISH SCHOOL BOARD CONVENED IN REGULAR SESSION AT 10:00 A.M., 201 BELVIEW ROAD, LEESVILLE, LOUISIANA. PRESIDENT WOODS CALLED THE MEETING TO ORDER AND ON ROLL CALL THE FOLLOWING MEMBERS WERE PRESENT:
STEVE WOODS - PRESIDENT
ANGIE DAVIS, VICE-PRESIDENT
DOUG BRANDON
DAVID DETZ
VERNON L. TRAVIS, JR.
JIM SEAMAN
ROBERT PYNES, JR.
JACKIE SELF
JOHN BLANKENBAKER
RANDY MARTIN
SHAD STEWART
GERALD COOLEY
COL. JARRETT THOMAS II
ABSENT: VERNON TRAVIS, JR. – ROBERT PYNES, JR. – GERALD COOLEY- COLONEL THOMAS
There was also absent Mr. James Williams, Secretary of the Board.
The meeting was opened in prayer by ANGIE DAVIS
The Pledge of Allegiance was led by ANGIE DAVIS
On motion of John Blankenbaker, seconded by David Detz, the Board voted to approve the minutes of the December 7, 2017 regular meeting and dispense with the reading of the minutes.
On motion of Doug Brandon, seconded by Angie Davis, the Board voted to approve the General Operating Budget Revisions for 2017-2018.
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GENERAL OPERATING FUND |
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REVISED BUDGET |
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2017/2018 FISCAL YEAR |
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DECEMBER, 2017 |
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REVENUE AND OTHER |
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FINANCING SOURCES |
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LOCAL |
$ 14,401,976 |
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STATE |
54,035,112 |
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FEDERAL |
4,978,155 |
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OTHER SOURCES |
1,739,237 |
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TOTAL - REVENUES |
$ 75,154,481 |
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EXPENDITURES AND |
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OTHER FINANCING USES |
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REGULAR INSTRUCTION |
$32,279,600 |
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SPECIAL EDUCATION |
8,081,677 |
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VOCATIONAL PROGRAMS |
1,514,224 |
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OTHER INSTRUCTIONAL |
936,829 |
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SPECIAL PROGRAMS |
413,337 |
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PUPIL SUPPORT |
3,815,917 |
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INSTRUCTIONAL STAFF |
2,601,108 |
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GENERAL ADMINISTRATION |
1,675,745 |
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SCHOOL ADMINISTRATION |
5,547,411 |
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BUSINESS SERVICES |
376,802 |
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MAINTENANCE OF PLANT |
7,724,636 |
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STUDENT TRANSPORTATION |
6,224,187 |
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CENTRAL SERVICES |
1,017,922 |
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FOOD SERVICES |
286,607 |
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COMMUNITY SERVICES |
29,181 |
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OTHER USES OF FUNDS |
2,573,959 |
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TOTAL - EXPENDITURES |
$75,099,143 |
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EXCESS OF REVENUES OR |
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(EXPENDITURES) |
$ 55,337 |
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FUND BALANCE: |
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BEGINNING |
6,867,966 |
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ENDING FUND BALANCE |
$ 6,923,303 |
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VERNON PARISH SCHOOL BOARD
FINANCE COMMITTEE MEETING
December 07, 2017
FISCAL YEAR 2017-2018
BUDGET ADJUSTMENTS
135 8-G Early Childhood $130,679 2,463 $133,142
The FY 2018 grant award allocation for Early Childhood was received in the amount of $133,142. The original budget was an estimate and is being increased by $2,463.
294 DOD Project Navigate $0 253,571 $253,571
The FY 2018 grant award allocation for the Department of Defense grant Project Navigate was received in the amount of $253,571 for the 1st year of the grant. This is a new grant that wasn’t budgeted.
548 Early Childhood Lead Ag $12,760 (1,545) $11,215
The FY 2018 grant award allocation for Early Childhood Lead Agency State was received in the amount of $11,215. The original budget was an estimate and is being decreased by $1,545.
549 Non-Public Textbooks $0 9,330 $9,330
The FY 2018 grant award allocation for Non-Public Textbooks was received in the amount of $9,330. This is a new award and was not budgeted.
660 TAP Expansion $0 22,992 $22,992
The FY 2018 grant award allocation for TAP Expansion was received in the amount of $22,292. This is a new award and was not budgeted.
104 SALES TAX FUND
REVENUE $23,991,233 0 $23,991,223
EXPENDITURES 23,920,838 9,552 23,930,390
EXCESS (DEFICIENCY)
OF REVENUE 70,395 (9,552) 60,843
FUND BAL: BEGINNING 1,412,019 0 1,412,019
FUND BAL: ENDING 1,482,414 (9,552) 1,472,862
An adjustment was made to the Sales Tax Fund to increase expenditures by $9,552. This was an adjustment for current trends.
510 LUNCH FUND
REVENUE $5,731,788 0 $5,731,788
EXPENDITURES 5,693,291 (16,186) 5,677,105
EXCESS (DEFICIENCY)
OF REVENUE 38,496 16,186 54,682
FUND BAL: BEGINNING 10,758 0 10,758
FUND BAL: ENDING $49,254 16,186 $65,440
An adjustment was made to the Lunch Fund to decrease expenditures by $16,186 to reflect decreases in current year expenses.
REVENUE $22,266 (14,266) $8,000
EXPENDITURES 20,424 (13,226) 7,198
EXCESS (DEFICIENCY)
OF REVENUE 1,842 (1,040) 802
FUND BAL: BEGINNING 2,285 0 2,285
FUND BAL: ENDING $4,127 (1,040) $3,087
An adjustment was made to the Evans Processing Plant Fund to decrease expenditures by $13,226 and to decrease revenues by $14,266 due to current year trends and activity at the plant.
On motion of Randy Martin, seconded by David Detz, the Board voted to approve the contract extensions.
On motion of Jackie Self, seconded by John Blankenbaker, the Board voted to approve the Head Start Policies and Procedures listed below:
1. Career Opportunity Statement
2. Employee Discipline
3. Reduction in Force
4. Video Surveillance
5. Obtaining Volunteer and Substitute Staff for Classroom
6. Classroom Volunteer Minimum Age
7. Tuition Payments
8. Grievance Procedures for Parents/Guardians/Community Members
9. Health Plan Policy
10. Monthly Enrollment Reporting Procedure
11. Dual Language Learner Policy and Procedures
On motion of David Detz, seconded by Doug Brandon, the Board voted to approve the policy changes.
On motion of Jackie Self, seconded by Angie Davis, the Board voted to approve budget amendments related to personnel changes.
On Motion of Shad Stewart, seconded by Randy Martin, the Board voted to authorize the president and secretary to pay the claims.
Scott Walker with Taylor & Sons Insurance along with Tim Ward, Finance Director recognized the employee of the month, Beverly Craig paraprofessional from West Leesville Elementary.
Mr. Jackie Self, Chairperson for the Curriculum Committee, gave a report of the 9:30 Curriculum Committee Meeting held December 12th. Mr. Self discussed the findings presented by the two Curriculum Directors, Anne Smith and Renita Page on our parish’s ranking which was 107.9 and 5th in the State for Vernon Parish Schools. Mr. Self also informed the Board of future plans from the Curriculum Directors to assist principals and teachers to achieve the performance scores expected from the Louisiana Department of Education. The Louisiana Department of Education also has a website set up for the public to review information on individual school performance scores, attendance and other related information.
Mr. Jim Seaman gave an overview of the Transportation Committee Meeting held at 9:00 on December 12th. Mr. Tom Neubert discussed with the Board the following information:
l. Possible Purchase of 3 lease buses coming off a 5 year plan.
2. Possible purchase of 3 new buses
3. Discussed possibility of hiring help for the maintenance bus barn which includes a certified mechanic Level III and a helper Level I or custodian pay.
Mr. Seaman, Chairperson recommended to continue discussion at the January 11th Board meeting.
Mr. Mike Kay, Assistant Superintendent filling in for Mr. James Williams, presented the Recognition of the outgoing President, Steve Woods and the incoming President, Angie Davis.
Mr. Mike Kay reminded the Board of the basketball tournament in December, Christmas Dinner at the Central Office on December 20th and the tentative graduation dates and award dates. Mr. Kay also reminded the Board of the next Board meeting on January 11, 2018 at 10:00 AM, the Transportation Committee meeting at 9:00 AM and the Salary/Personnel Committee meeting at 9:30 AM.
On motion of Jim Seaman, seconded by the Board, the Board adopted the following memorial resolution:
R E S O L U T I O N
WHEREAS, the members of the Vernon Parish School Board wish to express their
sympathy to the family of Sandra Hilton who recently passed away; and
WHEREAS, Ms. Hilton was a retired teacher at West Leesville Elementary; and
WHEREAS, Ms. Hilton was a resident of Leesville, LA and will be greatly
missed by her family and friends; now
BE IT THEREFORE RESOLVED that the Vernon Parish School Board requests a copy of this memorial resolution be sent to her family at this time of sadness.
There being no further business, and on motion of Jackie Self, seconded by the Board, the meeting was adjourned.
Authorized Officer
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STEVE WOODS, PRESIDENT
ATTEST:
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JAMES WILLIAMS, SUPERINTENDENT