SEPTEMBER 12, 2017
THE VERNON PARISH SCHOOL BOARD CONVENED IN REGULAR SESSION AT 10:00 A.M., 201 BELVIEW ROAD, LEESVILLE, LOUISIANA. PRESIDENT WOODS CALLED THE MEETING TO ORDER AND ON ROLL CALL THE FOLLOWING MEMBERS WERE PRESENT:
STEVE WOODS, PRESIDENT
ANGIE DAVIS, VICE-PRESIDENT
DOUG BRANDON
DAVID DETZ
VERNON L. TRAVIS JR.
JIM SEAMAN
ROBERT PYNES JR.
JACKIE SELF
JOHN BLANKENBAKER
RANDY MARTIN
SHAD STEWART
GERALD COOLEY
COL. JARRETT THOMAS II
There was also present Mr. James Williams, Secretary of the Board.
The meeting was opened in prayer by Shad Stewart
The Pledge of Allegiance was led by Shad Stewart.
On motion of David Detz, seconded by John Blankenbaker, the Board voted to approve the minutes of the September 7, 2017 regular meeting and dispense with the reading of the minutes.
Greg Singhaus with Cenergistic presented the Energy Savings Award to the Vernon Parish School Board for a $1,000,000 savings. Mr. Singhaus also thanked Randy Lansdale for his cooperation in assisting with the program. Doug Brandon commented on continued savings and suggested including water in the program. Tim Ward replied that he is always discovering more ways to save.
On motion of Vernon Travis, seconded by David Detz, the Board voted to approve the Consolidated and General Fund Budgets for 2017-2018.
See attached budget forms.
On motion of Gerald Cooley, seconded by Doug Brandon, the Board voted to approve to advertise for propane for Evans, Hicks and Simpson Schools.
On motion of Vernon Travis, seconded by John Blankenbaker, the Board voted to approve changing the title of Technology Director to Technology Administrator.
On motion of Vernon Travis, seconded by James Seaman, the Board voted to approve advertising for Technology Administrator.
On motion of Randy Martin, seconded by Shad Stewart, the Board voted to approve advertising for an Assistant Principal at Pickering High School.
On motion of Randy Martin, seconded by Doug Brandon, the Board voted to approve contract for Pickering High School Principal.
On motion of Doug Brandon, seconded by Angie Davis, the Board voted to approve employee retirements.
On motion of Jackie Self, seconded by Doug Brandon, the Board voted to approve budget amendments related to personnel changes.
On motion of Doug Brandon, seconded by Angie Davis, the Board voted to approve authorization for the president and secretary to pay the claims.
Superintendent James Williams discussed the reason for our savings. He said that the savings comes from teamwork from all employees at our schools working together. Mr. Williams informed the Board of the next month’s meetings. There will also be a Board meeting training session after the November 2nd meeting. Mr. Williams also thanked Col. Jarrett Thomas, II for the September 11th ceremony.
Colonel Thomas informed the Board of the Liaison meeting to be held every 3rd Tuesday of the month at 11:00 am. He extended an invitation to all who would like to attend.
On motion of Randy Martin, seconded by David Detz, the Board adopted the following memorial resolution:
R E S O L U T I O N
WHEREAS, the members of the Vernon Parish School Board wish to express their sympathy to the family of Teddy Eaves who recently passed away; and
WHEREAS, Mr. Eaves was the Grandfather of Dana Donaldson, Principal of Pickering High School, the Grandfather of Lacon Cain, Counselor at Pickering High School, Father-in-law of Martha Eaves, a retired bus driver for the Vernon Parish School System; and
WHEREAS, Mr. Eaves was a long time resident of Pickering and he will be greatly missed by his family and friends; and
BE IT THEREFORE RESOLVED that the Vernon Parish School Board requests a copy of this memorial resolution be sent to his family at this time of sadness.
There being no further business, and on motion of Jackie Self, seconded by the Board, the meeting was adjourned.
__________________________
STEVE WOODS, PRESIDENT
ATTEST:
__________________________
JAMES WILLIAMS, SUPERINTENDENT
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GENERAL OPERATING FUND |
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BEGINNING BUDGET |
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2017/2018 FISCAL YEAR |
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SEPTEMBER, 2017 |
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REVENUE AND OTHER |
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FINANCING SOURCES |
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LOCAL |
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$ 13,461,653 |
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STATE |
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53,935,112 |
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FEDERAL |
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4,928,155 |
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OTHER SOURCES |
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1,739,237 |
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TOTAL - REVENUES |
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$ 74,064,157 |
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EXPENDITURES AND |
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OTHER FINANCING USES |
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REGULAR INSTRUCTION |
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$32,460,269 |
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SPECIAL EDUCATION |
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8,290,437 |
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VOCATIONAL PROGRAMS |
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1,475,581 |
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OTHER INSTRUCTIONAL |
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889,729 |
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SPECIAL PROGRAMS |
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439,312 |
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PUPIL SUPPORT |
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3,808,476 |
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INSTRUCTIONAL STAFF |
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2,502,350 |
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GENERAL ADMINISTRATION |
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1,611,624 |
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SCHOOL ADMINISTRATION |
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5,418,694 |
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BUSINESS SERVICES |
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293,613 |
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MAINTENANCE OF PLANT |
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6,513,976 |
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STUDENT TRANSPORTATION |
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6,342,509 |
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CENTRAL SERVICES |
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988,991 |
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FOOD SERVICES |
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286,607 |
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COMMUNITY SERVICES |
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29,181 |
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OTHER USES OF FUNDS |
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2,673,959 |
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TOTAL - EXPENDITURES |
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$74,025,308 |
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EXCESS OF REVENUES OR |
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(EXPENDITURES) |
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38,849 |
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FUND BALANCE: |
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ESTIMATED BEGINNING |
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6,756,063 |
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ENDING FUND BALANCE |
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6,794,912 |
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CONSOLIDATED |
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BEGINNING BUDGET |
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2017-2018 FISCAL YEAR |
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SEPTEMBER, 2017 |
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REVENUE AND OTHER |
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FINANCING SOURCES |
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LOCAL |
$ 16,812,716 |
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STATE |
55,619,137 |
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FEDERAL |
16,644,395 |
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OTHER SOURCES |
27,046,220 |
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TOTAL - REVENUES |
$116,122,468 |
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EXPENDITURES AND |
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OTHER FINANCING USES |
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REGULAR INSTRUCTION |
$34,576,519 |
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SPECIAL EDUCATION |
9,141,549 |
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VOCATIONAL PROGRAMS |
1,560,875 |
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OTHER INSTRUCTIONAL |
1,107,068 |
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SPECIAL PROGRAMS |
4,933,189 |
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PUPIL SUPPORT |
4,439,282 |
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INSTRUCTIONAL STAFF |
3,520,358 |
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GENERAL ADMINISTRATION |
1,852,490 |
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SCHOOL ADMINISTRATION |
5,659,527 |
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BUSINESS SERVICES |
578,663 |
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MAINTENANCE OF PLANT |
7,903,687 |
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STUDENT TRANSPORTATION |
6,440,693 |
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CENTRAL SERVICES |
1,072,666 |
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FOOD SERVICES |
5,961,437 |
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COMMUNITY SERVICES |
29,897 |
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OTHER USES OF FUNDS |
27,313,200 |
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TOTAL - EXPENDITURES |
$116,091,099 |
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EXCESS OF REVENUES OR |
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(EXPENDITURES) |
31,369 |
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FUND BALANCE: |
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BEGINNING |
18,132,455 |
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ENDING FUND BALANCE |
18,163,824 |
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BUDGET RESOLUTION
The following resolution was offered by Vernon Travis and seconded by David Detz.
A resolution adopting, finalizing, and implementing the General Fund, Special Revenue, and Consolidated Fund Budgets of the Vernon Parish School Board for the fiscal year beginning July 1, 2017 and ending June 30, 2018, which was accompanied by this budget adoption resolution; and
WHEREAS, the proposed Consolidated, General Fund, and the Special Revenue Fund Budgets and the accompanying budget adoption resolution have been submitted to this School Board for review and consideration; and
WHEREAS, notice of the public hearing on the proposed Consolidated, General Fund, and Special Revenue Fund Budgets, notice of the availability of the proposed budgets for review at such hearing and a general summary of the proposed budgets have been timely published in the Leesville Daily Leader; and
WHEREAS, a public hearing on the proposed Consolidated, General Fund, and Special Revenue Fund Budgets has now been reviewed and considered; now
THEREFORE BE IT RESOLVED by the School Board that the proposed Consolidated, General Fund, and Special Revenue Budgets are hereby approved, adopted, and finalized.
BE IT FURTHER RESOLVED actual revenues, expenditures and fund balances for the year ended June 30, 2016 are hereby adopted as the amended budgets for the year, in compliance with the requirements of the state law.
BE IT FURTHER RESOLVED that the Secretary-Treasurer of the School Board, James Williams, or his successor, is hereby authorized and in her sole discretion, to make such changes within the various budget classifications as she may deem necessary provided that any reallocation of funds affecting in excess of five percent (5%) of the projected revenue collections must be approved in advance by action of the School Board at a meeting duly noticed and convened.
BE IT FURTHER RESOLVED that the Superintendent of the School Board, James Williams, or his successor, in her capacity as chief administrative officer of the School Board, is hereby directed to advise the School Board when:
1. Revenue collections plus projected revenue collections for the remainder of the year, within a fund, are failing to meet estimated annual budgeted revenues by five percent (5%) or more, or
2. Actual expenditures plus projected expenditures for the remainder of the year, within a fund, are exceeding the estimated budgeted expenditures by five percent (5%) or more, or
3. The actual beginning fund balance, with a fund, fails to meet the estimated beginning fund balance of five percent (5%) or more, and the fund balance is being used to fund current year expenditures.
BE IT FURTHER RESOLVED that the Secretary-Treasurer of the School Board, James Williams, or his successor, shall certify completion of all actions required by Louisiana R.S. 39:1306 by publishing a notice of the minutes of the meeting in the Leesville Daily Leader.
This Resolution having been submitted to a vote, the vote thereon was as follows:
YEAS: 12
NAYS: 0
ABSTAINING:0
ABSENT: 0
