DECEMBER 6, 2016

DRAFT

 

THE VERNON PARISH SCHOOL BOARD CONVENED IN REGULAR SESSION AT 10:00 A.M., 201 BELVIEW ROAD, LEESVILLE, LOUISIANA.  PRESIDENT DETZ CALLED THE MEETING TO ORDER AND ON ROLL CALL THE FOLLOWING MEMBERS WERE PRESENT:

 

DAVID DETZ, PRESIDENT

STEVE WOODS, VICE-PRESIDENT

DOUG BRANDON

VERNON L. TRAVIS JR.

JACKIE SELF

JIM SEAMAN

ROBERT PYNES JR.

ANGIE DAVIS

JOHN BLANKENBAKER

RANDY MARTIN

SHAD STEWART

GERALD COOLEY

COL. DAVID G. ATHEY

 

There was also present Mr. James Williams, Secretary of the Board.

The meeting was opened in prayer by Vernon Travis.

The Pledge of Allegiance was led by Vernon Travis.

 

On motion of Angie Davis, seconded by John Blankenbaker, the Board voted to approve the minutes of the December 1, 2016 regular meeting and dispense with the reading of the minutes.

 

Superintendent Williams recognized David Detz as President of the Vernon Parish School Board for 2016 and thanked him for his dedication and service.

 

On motion of Vernon Travis, seconded by Doug Brandon, the Board voted to approve Budget Revisions for 2017-2018.

GENERAL  OPERATING  FUND

REVISED BUDGET

2016/2017 FISCAL YEAR

DECEMBER, 2016
   

 

 

 

  

 
   

 

REVENUE AND OTHER

  

 

FINANCING SOURCES

  

 

 

  

 

  LOCAL

  

 $  14,180,479

  STATE

  

     54,045,923

  FEDERAL

  

       5,623,433

 OTHER SOURCES

  

          942,489

TOTAL - REVENUES

  

 $  74,792,324

 

  

 

EXPENDITURES AND

  

 

OTHER FINANCING USES

  

 

 

  

 

REGULAR INSTRUCTION

  

     $32,746,361

SPECIAL EDUCATION

  

         8,499,555

VOCATIONAL PROGRAMS

  

         1,548,425

OTHER INSTRUCTIONAL

  

            886,214

SPECIAL PROGRAMS

  

            431,109

PUPIL SUPPORT

  

         3,908,885

INSTRUCTIONAL STAFF

  

         2,587,918

GENERAL ADMINISTRATION

  

         1,437,473

SCHOOL ADMINISTRATION

  

         5,695,816

BUSINESS SERVICES

  

            317,525

MAINTENANCE OF PLANT

  

         6,106,614

STUDENT TRANSPORTATION

  

         6,348,660

CENTRAL SERVICES

  

         1,063,381

FOOD SERVICES

  

            270,289

COMMUNITY SERVICES

  

             28,390

OTHER USES OF FUNDS

  

         2,956,533

TOTAL - EXPENDITURES

  

     $74,833,148
   

 

EXCESS OF REVENUES  OR

  

 

 (EXPENDITURES)

  

         (40,824)
   

 

FUND  BALANCE:

  

 

 BEGINNING

  

       6,705,765
   

 

 ENDING FUND BALANCE

  

       6,664,941

 

 

 

 

VERNON PARISH SCHOOL BOARD

FINANCE COMMITTEE MEETING

December 01, 2016

 

FISCAL YEAR 2016-2017

BUDGET ADJUSTMENTS

 

   FUND                                           CURRENT          INCREASE            REVISED                  

NUMBER                                          BUDGET         ( DECREASE)         BUDGET

 

165 8-G Early Childhood                 $134,436                 (3,669)                $130,767                  

 

The FY 2017 grant award allocation for Early Childhood was received in the amount of $130,767. The original budget was an estimate and is being decreased by $3,669.

 

166 Healthy Behaviors Grant         $24,650                      5,150                  $29,800

 

The FY 2017 grant award allocation for Healthy Behaviors Grant was received in the amount of $29,800. The original budget was an estimate and is being increased by $5,150.

    

233 JAG                                           $134,800                   (34,800)              $100,000

 

The FY 2017 grant award allocation for JAG was received in the amount of $100,000.  This was a decrease of $34,800 which was a result of a decreasing the number of positions from 3 to 2.

 

235 Indian Education                     $6,674                        (1,100)               $5,574

 

The FY 2017 grant award allocation for Indian Education was received in the amount of $5,574.  The original budget was an estimate and is being decreased by $1,100.

 

238 Early Childhood Lead Agency$8,694                       4,356               $13,050

 

The FY 2017 grant award allocation for Early Childhood Lead Agency was received in the amount of $13,050.  The original budget was an estimate and is being increased by $4,356.

 

240 Early Chd Lead Agency-IDEA$0                             3,190               $3,190

 

The FY 2017 grant award allocation for Early Childhood Lead Agency-IDEA was received in the amount of $3,190.  This is a new grant and was not budgeted.

 

   FUND                                           CURRENT          INCREASE            REVISED                  

NUMBER                                          BUDGET         ( DECREASE)         BUDGET

 

241 Early Chd Pre-School Pilot          $0                       29,500                  $29,500

 

The FY 2017 grant award allocation for Early Childhood Pre-School Pilot was received in the amount of $29,500.  This is a new grant and was not budgeted

 

293 DOD Project Level                       $0                     290,457                 $290,457

 

The FY 2017 grant award allocation for DOD Project Level was received in the amount of $290,457 for year 1. This is a new award and was not budgeted.

 

528 Early Chd Lead Agency              $7,998                  4,762                  $12,760

 

The FY 2017 grant award allocation for Early Childhood Lead Agency was received in the amount of $12,760.  The original budget was an estimate and is being increased by 4,762.

 

FUND                                       CURRENT                  INCREASE               REVISED                  

NUMBER                                   BUDGET               ( DECREASE)             BUDGET

 

104 SALES TAX FUND

 

        REVENUE                         $23,864,618                           0                $23,864,618

 

        EXPENDITURES                  23,633,822                    29,154                 23,662,976

 

        EXCESS(DEFICIENCY)

        OF REVENUE                          230,796                   (29,154)                    201,642

 

        FUND BAL: BEGINNING         1,446,188                            0                   1,446,188

       

        FUND BAL:  ENDING              1,676,984                  (29,154)                   1,647,830

 

An adjustment was made to the Sales Tax Fund to increase expenditures by $29,154. This was an adjustment for current trends.

 

FUND                                          CURRENT                INCREASE            REVISED                  

NUMBER                                       BUDGET              (DECREASE)           BUDGET

 

510 LUNCH FUND

 

        REVENUE                            $6,001,541                         0                $6,001,541

 

        EXPENDITURES                    5,876,488                   15,316                 5,891,804

 

        EXCESS(DEFICIENCY)

        OF REVENUE                          125,053                 (15,316)                    109,737

      

        FUND BAL: BEGINNING             66,943                           0                      66,943

 

        FUND BAL: ENDING               $191,996                  (15,316)                  $176,679 

 

An adjustment was made to the Lunch Fund to increase expenditures by $15,316 to reflect increases in current year expenses.

 

   FUND                                         CURRENT                INCREASE            REVISED           

NUMBER                                       BUDGET               ( DECREASE)         BUDGET

  

514 EVANS PROCESSING PLANT

 

        REVENUE                              $21,564                              0                  $21,564

 

        EXPENDITURES                       22,468                       (5,185)                  17,283

 

        EXCESS(DEFICIENCY)

        OF REVENUE                             (904)                         5,185                    4,281

 

        FUND BAL: BEGINNING              2,285                               0                     2,285

 

        FUND BAL: ENDING                  $1,381                          5,185                  $6,566 

 

An adjustment was made to the Evans Processing Plant Fund to decrease expenditures by $5,185 due to current year trends.

 

On motion of Gerald Cooley, seconded by Randy Martin, the Board voted to approve request for 2017-2018 E-Rate Form 470 Posting.

 

On motion of Doug Brandon, seconded by Jim Seaman, the Board voted to approve the non-promotional contract for curriculum supervisor.

 

On motion of John Blankenbaker, seconded by Gerald Cooley, the Board voted to advertise for a non-promotional principal position at Rosepine Elementary School.

 

On motion of Shad Stewart, seconded by Randy Martin, the Board voted to adopt the Cooperative Endeavor Agreement for the Development of a 911 Data Base and Correction of Parish Center Data for Vernon Parish.

 

 

PARISH OF VERNON

STATE OF LOUISIANA

AND

VERNON PARISH SCHOOL BOARD

STATE OF LOUISIANA

COOPERATIVE ENDEAVOR AGREEMENT FOR THE DEVELOPMENT

OF A 911 DATABASE AND CORRECTION OF PARISH

CENTERLINE DATA FOR VERNON PARISH

 

This Cooperative Endeavor Agreement is entered into by and between the VERNON PARISH SCHOOL BOARD, represented herein by James Williams, Superintendent, and the VERNON PARISH POLICE JURY, herein represented by James B. Tuck, President of the Vernon Parish Police Jury. 

 

Scope of Cooperative Endeavor Agreement:

 

The Vernon Parish Police Jury is contracting with the Stephenson Disaster Management Institute (SDMI) to develop a 911 Database and Correction of Centerline Data for Vernon Parish (see attached proposal from SDMI).

 

The total project price is $71,096.00, of which, the Vernon Parish School Board agrees to pay the Vernon Parish Police Jury $7,774.00 upon execution of the parish contract with SDMI.

 

The Vernon Parish School Board will have access to view and use the final product online via ArcGiS Online (a separate subscription to ArcGIS is required); however, edit capability for the 911 database layer and the road centerline data will be limited to the Vernon Parish Police Jury and the Vernon Parish Communications District (E-911).

 

The Vernon Parish School Board has the option to contract separately with SDMI for additional layers that the district may require.  Edit capabilities of any additional layers will remain with the Vernon Parish School Board.

 

SDMI will also train staff members so they have the ability to edit or add additional layers to the system on their own.

 

This Cooperative Endeavor Agreement, having been put to a vote by the Vernon Parish School Board, and approved at their meeting on December 6, 2016 and by the Vernon Parish Police Jury and approved at their meeting on 12/21/2015 is effective through the completion of the project.

 

 

VERNON PARISH SCHOOL BOARD                 VERNON PARISH POLICE JURY

 

____________________________                     ______________________________
James Williams, Chairman                                             James B. Tuck, President

 

ATTEST:                                                                       ATTEST:

 

____________________________                                 ______________________________

 

 

On motion of John Blankenbaker, seconded by Jackie Self, the Board voted to approve the following Headstart policies/procedures:

 

VPHS Grievance Policy – Health Plan Policy – Reduction In Force Policy – Dual Language Policy and Procedures – Monthly Enrollment Reporting Procedures – Video Surveillance Policy – Classroom Volunteer Minimum Age Policy – Policy for Obtaining Volunteer and Substitutes in Classrooms – Career Opportunity Statement, Employee Discipline Policy and Tuition Payment Policy.

 

Vernon Travis reported that the Curriculum Committee had met and Renita Page and Anne Smith presented updates on Testing and Accountability.  They noted that Vernon Parish is now ranked 6th in the state and discussed Progress Points and School Performance Scores for each school.  They also stated that letters went home to all parents with the School Report Card.  Vernon Parish is an “A” school district with a score of 109.  Anne Smith reviewed the Rapides Foundation Grants and how schools were selected to participate.

 

Dr. Brandon nominated Mr. Jackie Self as interim chairperson for the Curriculum Committee – there were no other nominations and Mr. Self will serve as chairperson until the next election

 

On motion of Doug Brandon, seconded by Vernon Travis, the Board voted to approve budget amendments related to personnel changes.

 

On motion of Vernon Travis, seconded by Angie Davis, the Board voted to authorize the president and secretary to pay the claims.

 

Superintendent Williams reminded Board Members of the mandatory Board Training at 11:00AM and of the next Board meeting on January 5, 2017.  Superintendent Williams also expressed his appreciation for the Board’s support for the school system, employees and students.  Colonel Athey also expressed his gratitude on behalf of Fort Polk for all the hard work, dedication and support from the Board.

 

On motion of Vernon Travis, seconded by the Board, the Board adopted the following memorial resolution:

 

R E S O L U T I O N

 

            WHEREAS, the members of the Vernon Parish School Board wish to express their sympathy to the family of Curtis Lee Harris who recently passed away; and

            WHEREAS, Mr. Harris was a retired Army Instructor for the JROTC at Leesville High School; and

            WHEREAS, Mr. Harris was a resident of DeRidder and he will be greatly missed by his family and friends; now

                        BE IT THEREFORE RESOLVED that the Vernon Parish School Board requests a copy of this memorial resolution be sent to his family at this time of sadness.

 

There being no further business, and on motion of Randy Martin, seconded by the Board, the meeting was adjourned.

 

 

_______________________

DAVID DETZ, PRESIDENT

 

 

ATTEST:

 

___________________________________

JAMES WILLIAMS, SUPERINTENDENT