JUNE 2, 2016
DRAFT
THE VERNON PARISH SCHOOL BOARD CONVENED IN REGULAR SESSION AT 10:00 A.M., JUNE 2, 2016, 201 BELVIEW ROAD, LEESVILLE, LOUISIANA. PRESIDENT DETZ CALLED THE MEETING TO ORDER AND ON ROLL CALL THE FOLLOWING MEMBERS WERE PRESENT:
DAVID DETZ, PRESIDENT
STEVE WOODS, VICE-PRESIDENT
VERNON L. TRAVIS JR.
RANDI GLEASON
JIM SEAMAN
ROBERT PYNES JR.
JOHN BLANKENBAKER
RANDY MARTIN
SANDRA WHITLOCK
GERALD COOLEY
ABSENT: ANGIE DAVIS, DOUG BRANDON, COL. ATHEY
There was also present Mr. James Williams, Secretary of the Board.
The meeting was opened in prayer by Gerald Cooley.
The Pledge of Allegiance was led by Gerald Cooley.
On motion of John Blankenbaker, seconded by Randy Martin, the Board voted to approve the minutes of the May 10, 2016 regular meeting and dispense with the reading of the minutes.
The following Support Personnel of The Year were recognized and congratulated by the Board:
Penny Burrow – Sped Para-Rosepine Elementary
Kimberly Jeane – Sped Para-Evans High School
Stacie Ramirez – Custodian-Rosepine High School
On motion of Gerald Cooley, seconded by Randy Martin, the Board voted to receive bids for bread, milk and juice. On motion of Vernon Travis, seconded by Randi Gleason, the Board voted to accept the low bid from Flowers Bakery for bread. On motion of John Blankenbaker, seconded by Steve Woods, the Board voted to accept the low bid from Mid-State Marketing for milk and juice.
On motion of Vernon Travis, seconded by Jim Seaman, the Board voted to approve the 2015-2016 Revised Budget.
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GENERAL OPERATING FUND |
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REVISED BUDGET |
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2015/2016 FISCAL YEAR |
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MAY, 2016 |
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REVENUE AND OTHER |
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FINANCING SOURCES |
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LOCAL |
$ 14,659,363 |
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STATE |
55,328,503 |
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FEDERAL |
6,118,757 |
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OTHER SOURCES |
647,104 |
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TOTAL - REVENUES |
$ 76,753,727 |
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EXPENDITURES AND |
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OTHER FINANCING USES |
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REGULAR INSTRUCTION |
$32,414,383 |
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SPECIAL EDUCATION |
8,597,180 |
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VOCATIONAL PROGRAMS |
1,726,900 |
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OTHER INSTRUCTIONAL |
1,019,231 |
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SPECIAL PROGRAMS |
419,808 |
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PUPIL SUPPORT |
3,996,507 |
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INSTRUCTIONAL STAFF |
3,093,051 |
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GENERAL ADMINISTRATION |
1,477,951 |
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SCHOOL ADMINISTRATION |
5,958,374 |
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BUSINESS SERVICES |
418,196 |
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MAINTENANCE OF PLANT |
6,528,032 |
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STUDENT TRANSPORTATION |
6,210,021 |
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CENTRAL SERVICES |
1,115,566 |
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FOOD SERVICES |
268,088 |
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COMMUNITY SERVICES |
26,773 |
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OTHER USES OF FUNDS |
3,439,969 |
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TOTAL - EXPENDITURES |
$76,710,030 |
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EXCESS OF REVENUES OR |
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(EXPENDITURES) |
43,697 |
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FUND BALANCE: |
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BEGINNING |
6,666,470 |
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ENDING FUND BALANCE |
6,710,167 |
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VERNON PARISH SCHOOL BOARD
FINANCE COMMITTEE MEETING
May 10, 2016
FISCAL YEAR 2015-2016
BUDGET ADJUSTMENTS
166 Healthy Behaviors Grant $12,325 12,325 $24,650
The FY 2016 grant award allocation for Healthy Behaviors Grant was received in the amount of $24,650. The original budget was an estimate and is being increased by $12,325.
281 LA4 TANF $1,618,071 (78,829) $1,539,242
The FY 2016 grant award allocation for LA4 Tanf was reduced to $1,539,242. This was a decrease of $78,829 which was a result of a reduction from the state.
282 Carl Perkins $80,924 14,769 $95,693
The FY 2016 grant award allocation for Carl Perkins was increased by the amount of $14,769. This was the result of additional funding.
283 JAG $137,343 (2,543) $134,800
The FY 2016 grant award allocation for JAG was decreased by the amount of $2,543. This was a cut from the state.
285 Indian Education $30,695 (23,093) $7,602
The FY 2016 grant award allocation for Indian Education was decreased by the amount of $23,093. The original budget was an estimate and reduced because of reduced number of students.
285 Opportunity Grant $0 75,000 $75,000
The FY 2016 grant award allocation for Opportunity Grant was received in the amount of $75,000, this is a new grant and was not budgeted.
557 LA4 Tuition $52,220 (32,220) $20,000
LA4 Tuition is being reduced by $32,220 because of fewer students.
NUMBER BUDGET ( DECREASE) BUDGET
568 LA4 State $168,129 (8,191) $159,938
The grant award for the 2016 LA 4 State grant was revised by $8,191 because of reduced funding and lower student count.
636 Title III $13,479 986 $14,465
The grant award for Title III was increased by $986 because of more funding.
637 REAP $162,480 21,813 $184,293
The grant award for REAP was increased by $21,813 due to additional funding.
503 Ward Two Hornbeck Maintenance
REVENUE $84,026 2,529 $86,556
EXPENDITURES 83,904 16,001 99,905
EXCESS(DEFICIENCY)
OF REVENUE 122 (13,471) (13,349)
FUND BAL: BEGINNING 47,309 0 47,309
FUND BAL: ENDING $47,431 (13,471) 33,960
REVENUE $257,579 (18,762) $238,817
EXPENDITURES 246,375 (46,631) 199,744
EXCESS(DEFICIENCY)
OF REVENUE 11,203 27,870 39,073
FUND BAL: BEGINNING 367,430 0 367,430
FUND BAL: ENDING $378,633 27,870 $406,502
An adjustment was made to the Ward 3 Maintenance to decrease revenue due to lower property tax revenue and to decrease expenditures by $46,631 to reflect decreases in current year expenses.
505 Ward Four Maintenance
REVENUE $215,135 20,000 $235,135
EXPENDITURES 203,816 (25,649) 178,167
EXCESS(DEFICIENCY)
OF REVENUE 11,319 45,649 56,968
FUND BAL: BEGINNING 57,327 0 57,327
FUND BAL: ENDING $68,646 45,649 $114,295
An adjustment was made to the Ward 4 Maintenance to increase revenues by $20,000 and decrease expenditures by $25,649 due to decreased spending.
506 Ward Five Maintenance
REVENUE $336,583 28,196 $364,779
EXPENDITURES 421,141 (67,445) 353,696
EXCESS(DEFICIENCY)
OF REVENUE (84,558) 95,641 11,083
FUND BAL: BEGINNING 584,127 0 584,127
FUND BAL: ENDING $499,570 95,641 $595,211
An adjustment was made to the Ward 5 Maintenance to increase revenues by $28,196 for additional property tax revenue and decrease expenditures by $67,445 due to decreased spending.
508 Ward Seven Maintenance
REVENUE $326,794 17,965 $344,759
EXPENDITURES 278,033 (31,484) 246,549
EXCESS(DEFICIENCY)
OF REVENUE 48,761 49,448 98,209
FUND BAL: BEGINNING 313,395 0 313,395
FUND BAL: ENDING $362,156 49,448 $411,604
An adjustment was made to the Ward 7 Maintenance to increase revenues by $17,965 for additional property tax revenue and decrease expenditures by $31,484 due to decreased spending.
509 Ward Eight Maintenance
REVENUE $61,335 22,448 $83,782
EXPENDITURES 60,541 23,147 83,689
EXCESS(DEFICIENCY)
OF REVENUE 793 (700) 93
FUND BAL: BEGINNING 12,887 0 12,887
FUND BAL: ENDING $13,681 (700) $12,981
An adjustment was made to the Ward 8 Maintenance to increase revenues by $22,448 for additional property tax revenue and transfers and increase expenditures by $23,147 due to increased spending and transfers.
On motion of Randi Gleason, seconded by Gerald Cooley, the Board voted to approve the following Instructional Materials Policy.
FILE: IFA
INSTRUCTIONAL MATERIALS
The Vernon Parish School Board shall authorize the Superintendent to develop and maintain a process for evaluating and recommending to the School Board for adoption of all textbook and other instructional materials that adequately supports the instructional needs of students and the stated philosophy and purposes of the school(s) and district. Textbooks and other instructional materials may be selected from the list of materials rated Tier 1 or Tier 2 by the state review process and may be purchased under the authority of a state contract through the central depository or publisher directly. The School Board also has the option to select textbooks and materials when there are no LDOE reviews available or the state review process cannot meet the necessary timelines for reviewing submitted instructional materials from the district. The following criteria must be met:
· Bulletins 741 & 1703 will be used for local evaluation criteria as they provide policies and regulations that govern the process for textbooks and instructional materials.
· Those textbooks and/or materials under consideration are completely aligned to the most current Louisiana standards.
· Those textbooks and/or materials under consideration are high quality materials being purchased and implemented to meet student performance needs.
· Those textbooks and/or materials under consideration have been reviewed using a process similar to the LDOE state review process (see description below) by local review committee(s) appointed by the Superintendent and composed of:
-classroom teachers or other educators such as instructional coaches and district staff who are employed in Louisiana public schools
-parents of Louisiana public school students
-other stakeholders in Louisiana who have an interest or knowledge of the curriculum or subject matter under consideration
The School Board shall provide an opportunity for parents and patrons to review and provide input on textbooks and materials in core subject areas under consideration prior to adoption by the School Board.
State-reviewed materials are evaluated by a committee of Louisiana educators. The committee reviews for alignment to the state content standards using a rubric. Reviews are tiered based on their quality or alignment to state content standards:
· Tier 1 materials exemplify quality and meet all criteria on the review rubric.
· Tier 2 materials are approaching quality. They meet the non-negotiable criteria on the review rubric.
· Tier 3 materials do not represent quality. They do not meet the non-negotiable criteria on the review rubric.
· All materials reviewed by the LDOE are made available for review on the Vernon Parish Schools webpage Information link to LA Dept of Education website where the online review process can be accessed. All interested Louisiana citizens are invited to participate in the review process. To participate, citizens must agree to the rules for participation.
To the maximum extent practical, electronic instructional resources (e.g., textbooks, media, or other instructional content and materials) should be purchased and utilized [La. R.S. 17:351.1 ©(2)].
Textbooks and instructional materials approved at the local level have no state or local Minimum Foundation Program (MFP) funding restrictions. Districts are not bound by a state list of recommended or approved textbooks and instructional materials. The annual appropriation for the purchase of instructional materials and supplies is defined in the MFP appropriation bill on a per pupil amount. Locally reviewed instructional materials and state-reviewed materials not under contract must have publisher agreements that:
· provide that the publisher, distributor, wholesaler, or retailer shall not charge a purchase price, rental fee, or other fee for the purchase, lease, or use of an instructional material that exceeds the lowest price or fee charged to a school governing authority in any other state for the same instructional material;
· provide that upon the request, a publisher or other content provider shall allow the purchase of textbooks and other instructional materials through the central depository
· require compliance with the National Instructional Materials Accessibility Standard, as consistent with the Individuals with Disabilities Education Act of 2004 (20 U.S.C. 1474(e)) for the conversion of print instructional materials from which Braille and large print textbooks can be produced for eligible students.
Additional considerations:
Vernon Parish schools may establish the price and sell of any textbook or library book no longer in use to any person or entity for private use.
While most home study programs provide their own curriculum and resources that are comparable to that provided in public schools, when requested and available, the following apply when loaning textbooks for use in a SBESE state-approved home study program:
· Parents or guardians must present a copy of the student’s approved Home-Study application
· Parents or guardians must select textbooks from the listing available from the local education agency
· Parents or guardians must proved a deposit equal to 100 percent of the replacement cost, which must be returned upon course completion
· Parents or guardians must return books or remit payment for any books not returned to continue participation.
On motion of Randy Martin, seconded by John Blankenbaker, the Board voted to advertise for stadium lighting at Pickering High School.
Vernon Travis reported that the Salary/Personnel Committee had met and Mike Kay reviewed the personnel changes for June. The Committee also recommended advertising for principal position at Leesville High, principal position at North Polk and non-promotional principal position at Pickering High School. The Committee also recommended approval of contracts for curriculum supervisor and child welfare/attendance supervisor. These will be placed on the June 7th Agenda for approval.
Superintendent Williams noted the next Board meeting would be Tuesday, June 7th with Food Service Committee at 9:30AM.
On motion of Randy Martin, seconded by the Board, the Board adopted the following memorial resolution:
R E S O L U T I O N
WHEREAS, the members of the Vernon Parish School wishes to send their heartfelt sympathy to the family of Cheryl Sue Craft who recently passed away; and
WHEREAS, Mrs. Craft was a retired secretary at the Central Office for over thirty years and she had a positive impact on many teachers; and
WHEREAS, Mrs. Craft was a lifelong resident of Leesville and she will be sadly missed by her family and many friends; now
BE IT THEREFORE RESOLVED that the Vernon Parish School Board requests a copy of this memorial resolution be sent to her family at this time of sadness.
On motion of Robert Pynes, seconded by the Board, the Board adopted the following memorial resolution:
R E S O L U T I O N
WHEREAS, the members of the Vernon Parish School Board take this means to express their sympathy to the family of Juan Ortiz who recently passed away; and
WHEREAS, Mr. Ortiz was the father of Vic Ortiz, retired teacher and the father-in-law of Leslie Ortiz, supervisor at the Central Office and Belinda Ortiz, teacher at Anacoco High; and
WHEREAS, Mr. Ortiz was a longtime resident of Vernon Parish and he will be greatly missed by his family and friends; now
BE IT THEREFORE RESOLVED that the Vernon Parish School Board requests a copy of this memorial resolution be sent to his family at this time of sadness.
On motion of Randi Gleason, seconded by the Board, the Board adopted the following memorial resolution:
R E S O L U T I O N
WHEREAS, the members of the Vernon Parish School Board wish to express their condolences to the family of Martin Hearn Jr. who recently passed away; and
WHEREAS, Mr. Hearn was the father of Kimberly Stevens, Educational Specialist at the Central Office; and
WHEREAS, Mr. Hearn was a resident of Leesville and he will be greatly missed by his family and friends; now
BE IT THEREFORE RESOLVED that the Vernon Parish School Board requests a copy of this memorial resolution be sent to his family at this time of sadness.
On motion of Steve Woods, seconded by the Board, the Board adopted the following memorial resolution:
R E S O L U T I O N
WHEREAS, the members of the Vernon Parish School Board take this means to express their sympathy to the family of Walter Williams who recently passed away; and
WHEREAS, Mr. Williams was the father of Diana Keller, teacher at Leesville Jr. High School; and
WHEREAS, Mr. Williams was an Army Veteran, a resident of New Llano and he will be sadly missed by his family and friends; now
BE IT THEREFORE RESOLVED that the Vernon Parish School Board requests a copy of this memorial resolution be sent to his family at this time of sadness.
There being no further business, and on motion of David Detz, seconded by the Board, the meeting was adjourned.
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DAVID DETZ, PRESIDENT
ATTEST:
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JAMES WILLIAMS, SUPERINTENDENT