DECEMBER 9, 2014

DRAFT

THE VERNON PARISH SCHOOL BOARD CONVENED IN REGULAR SESSION AT 5:00 P.M., 201 BELVIEW ROAD, LEESVILLE, LOUISIANA.  PRESIDENT PERKINS CALLED THE MEETING TO ORDER AND ON ROLL CALL THE FOLLOWING MEMBERS WERE PRESENT:

MICHAEL PERKINS, PRESIDENT

DOUG BRANDON, VICE-PRESIDENT

VERNON L. TRAVIS JR.

ROBERT PYNES JR.

JOHN BLANKENBAKER

JERRY L. JEANE

RICHARD SCHWARTZ

RANDY MARTIN

STEVE WOODS

GERALD COOLEY

ABSENT:          RANDI GLEASON, MEL HARRIS, COL. MOORE

There was also present Mr. James Williams, Secretary of the Board.

The meeting was opened in prayer by Gerald Cooley.

The Pledge of Allegiance was led by Gerald Cooley.

On motion of Vernon Travis, seconded by John Blankenbaker, the Board voted to approve the minutes of the December 4, 2014 regular meeting and dispense with the reading of the minutes.

On motion of Gerald Cooley, seconded by Vernon Travis, the Board voted to receive bids for network switches and firewall.  The following two bids were received:

Carousel Industries-New Orleans                        Switches 26,235.32

                                                                        Firewall  151,081.30

SHI International-New Jersey                              Firewall  96,825.11

                                                                        Switches  No Bid

On motion of Randy Martin, seconded by Vernon Travis, the Board voted to accept the low bid for Switches and the low bid for Firewall if it meets specifications.

On motion of, seconded by, the Board voted to approve the following employee termination:

                        Angela Wisby, cook

On motion of Jerry Jeane, seconded by John Blankenbaker, the Board voted to approve the following Leave Without Pay Requests:

                        Olivas, Roxie, custodian

                        Gilcrease, Angela, teacher

On motion of Richard Schwartz, seconded by Doug Brandon, the Board voted to accept the following retirement:

                        James Seaman, bus driver

On motion of John Blankenbaker, seconded by Randy Martin, the Board voted to approve the following Headstart policies/procedures as discussed by Curtis Clay on Thursday, December 4, 2014:

VPHS Birth Certificate Documentation Policy

VPHS Organizational Chart

VPHS Personnel Policies

VPHS Program Planning and Procedures Process

VPHS Tuition Payments

VPHS Career Opportunity

VPHS Policy of Employee Discipline

VPHS Questions or Concerns

VPHS Classroom Volunteer Minimum Age

VPHS Monthly Enrollment Report Procedures

VPHS Video Surveillance Policy

VPHS Health Plan Policy

VPHS Policy of Reduction in Force

Mr. Cooley reported that the Transportation Committee had met and Mike Kay presented an update on the bus maintenance barn.  No action was taken.

Mr. Travis reported that the Finance Committee had met and Tim Ward, Finance Director, presented the 2014-2015 Budget Revisions.

On motion of Vernon Travis, seconded by Doug Brandon, the Board voted to approve the 2014-2015 Budget Revision.

VERNON PARISH SCHOOL BOARD

FINANCE COMMITTEE MEETING

December 09, 2014

FISCAL YEAR 2014-2015

BUDGET ADJUSTMENTS

   FUND                                           CURRENT          INCREASE            REVISED

NUMBER                                          BUDGET         ( DECREASE)         BUDGET

269 Preschool                                    $129,108                (34,116)                 $94,992

The FY 2015 grant award allocation for Preschool was received in the amount of $94,992. The original budget was an estimate and is being reduced by $34,116.

273 JAG                                             $150,000                (10,156)                $139,844

The FY 2015 grant award allocation for JAG was received in the amount of $139,844. The original budget was an estimate and is being reduced by $10,156.

275 Indian Education                        $29,068                    1,627                  $30,695

The FY 2015 grant award allocation for Indian Education was received in the amount of $30,695.  This was an increase of $1,627.

277 JAG Aim High                             $65,569                   (5,569)                 $60,000

The FY 2014 grant award allocation for JAG Aim High was received in the amount of $60,000.

582  Education Excellence                $294,058                 262,528               $556,586

The grant award for Education Excellence was received in the amount of $556,586. This was an increase of $262,528 from the original estimate.

625 Title II                                         $613,314                 68,000                  $457,297

The Budget for Title II was decreased by $156,017 to the amount of $457,297. The original budget was an estimate.

626 Title III                                        $20,564                  (10,499)                 $10,065

The grant award for Title III was received  in the amount of $10, 065.

FUND                                    CURRENT                INCREASE            REVISED                  

NUMBER                                  BUDGET           ( DECREASE)           BUDGET

104 SALES TAX FUND

        REVENUE                         $19,987,720                     0             $19,987,720

        EXPENDITURES                $19,738,741              59,,628           $19,798,369

        EXCESS(DEFICIENCY)

        OF REVENUE                   $248,978                    (59,628)         $189,350

        FUND BAL: BEGINNING     $1,548,995                 309,672         $1,858,667

        FUND BAL:  ENDING          $1,797,973                 250,044         $2,048,017

An adjustment was made to the Sales Tax Fund to increase expenditures by $59,628. Also the beginning fund balance was increased due to late payment of collection fees.

FUND                                    CURRENT                INCREASE            REVISED                  

NUMBER                                  BUDGET           ( DECREASE)           BUDGET

510 LUNCH FUND

        REVENUE                          $6,176,264                         0                $6,176,264

        EXPENDITURES                 $6,037,268                 47,038                $6,084,306

        EXCESS(DEFICIENCY)

        OF REVENUE                       $138,996                (47,038)                  $91,958

        FUND BAL: BEGINNING         $114,875                (111,186)                   $3,689

        FUND BAL: ENDING               $253,870               (158,223)                 $95,647

An adjustment was made to the Lunch Fund to increase expenditures by $47,038 to reflect increases in current year expenses. Also an adjustment was made to the beginning fund balance to reflect accounts payables from last year.

   FUND                                    CURRENT                INCREASE            REVISED                  

NUMBER                                  BUDGET               ( DECREASE)         BUDGET

514 EVANS PROCESSING PLANT

        REVENUE                         $47,201                        1,299                 $48,500

        EXPENDITURES                $45,293                       (1,247)                 $44,046

        EXCESS(DEFICIENCY)

        OF REVENUE                     $1,908                        2,547                    $4,455

        FUND BAL: BEGINNING      $2,032                             32                    $2,064

        FUND BAL: ENDING            $3,940                        2,579                     $6,519 

An adjustment was made to the Evans Processing Plant Fund to increase revenues by $1,299 and decrease expenditures by $1,247 due to decreased spending and an adjustment was made to beginning fund balance.

Superintendent James Williams recognized Michael Perkins, outgoing Board President and Richard Schwartz, Jerry Jeane, and Mel Harris, outgoing Board Members for their service and dedication.

On motion of Doug Brandon, seconded by Gerald Cooley, the Board voted to approve budget amendments related to personnel changes.

On motion of Randy Martin, seconded by Jerry Jeane, the Board voted to authorize the president and secretary to pay the claims.

Superintendent Williams reminded Board Members of the January 8, 2015 meeting at 10:00AM.

On motion of Steve Woods, seconded by the Board, the Board adopted the following memorial resolution:

R E S O L U T I O N

            WHEREAS, the members of the Vernon Parish School Board wish to express their sympathy to the family of Gordon Leslie “Buck” Bolton who recently passed away; and

            WHEREAS, Mr. Bolton was the grandson of deceased J.M. Brown and the nephew of  deceased T.C. Terrell, former bus drivers and the cousin of Steve Dowden, bus driver, at Vernon Middle School; and

            WHEREAS, Mr. Bolton was a graduate of Simpson High School, a longtime resident of Vernon Parish and he will be sadly missed by his family and friends; now

            BE IT THEREFORE RESOLVED that the Vernon Parish School Board requests a copy of this memorial resolution be sent to his family at this time of sadness.

On motion of Gerald Cooley, seconded by the Board, the Board adopted the following memorial resolution:

R E S O L U T I O N

            WHEREAS, the Vernon Parish School Board takes this means to express their condolences to the family of Patsy Fontenot who recently passed away; and

            WHEREAS, Mrs. Fontenot was the sister of Martha Hillman, teacher at North Polk Elementary and Betty Simmons, teacher at Hicks High School; and

            WHEREAS, Mrs. Fontenot was a graduate of Simpson High School and she will be greatly missed by her family and friends; now

            BE IT THEREFORE RESOLVED that the Vernon Parish School Board requests a copy of this memorial resolution be sent to her family at this time of sadness.

There being no further business, and on motion of Doug Brandon, seconded by the Board, the meeting was adjourned.

_____________________________

MICHAEL PERKINS, PRESIDENT

ATTEST:

__________________________________

JAMES WILLIAMS, SUPERINTENDENT