NOVEMBER 13, 2014
DRAFT
THE VERNON PARISH SCHOOL BOARD CONVENED IN REGULAR SESSION AT 10:00 A.M., 201 BELVIEW ROAD, LEESVILLE, LOUISIANA. PRESIDENT PERKINS CALLED THE MEETING TO ORDER AND ON ROLL CALL THE FOLLOWING MEMBERS WERE PRESENT:
MICHAEL PERKINS, PRESIDENT
DOUG BRANDON, VICE-PRESIDENT
VERNON L. TRAVIS JR.
ROBERT PYNES JR.
JOHN BLANKENBAKER
JERRY L. JEANE
RANDY MARTIN
STEVE WOODS
MICHAEL PERKINS
GERALD COOLEY
ABSENT: RICHARD SCHWARTZ, MEL HARRIS, COL. MOORE
There was also present Mr. James Williams, Secretary of the Board.
The meeting was opened in prayer by Jerry L. Jeane.
The Pledge of Allegiance was led by Jerry L. Jeane.
On motion of Vernon Travis, seconded by Randy Martin, the Board voted to approve the minutes of the November 6, 2014 regular meeting and dispense with the reading of the minutes.
On motion of John Blankenbaker, seconded by Randy Martin, the Board voted to approve the Board Meeting Dates for 2015.
VERNON PARISH SCHOOL BOARD
MEETING DATES - 2015
JANUARY 8 10:00 A.M.
JANUARY 13 10:00 A.M.
FEBRUARY 5 10:00 A.M.
FEBRUARY 10 10:00 A.M.
MARCH 5 10:00 A.M.
MARCH 10 5:00 P.M.
APRIL 9 10:00 A.M.
APRIL14 10:00 A.M.
MAY 7 10:00 A.M.
MAY 12 10:00 A.M.
JUNE 4 10:00 A.M.
JUNE 9 5:00 P.M.
JULY 9 10:00 A.M.
JULY 14 10:00 A.M.
AUGUST 6 10:00 A.M.
AUGUST 11 10:00 A.M.
SEPTEMBER 3 10:00 A.M.
SEPTEMBER 8 5:00 P.M.
OCTOBER 1 10:00 A.M.
OCTOBER 6 10:00 A.M.
NOVEMBER 5 10:00 A.M.
NOVEMBER 10 10:00 A.M.
DECEMBER 3 10:00 A.M.
DECEMBER 8 5:00 P.M.
On motion of Gerald Cooley, seconded by Jerry Jeane, the Board voted to approve the following Leave Without Pay Request:
Olivas, Roxie, custodian/Evans-MED LWOP 10-1-14/11-9-14
On motion of Vernon Travis, seconded by Randy Martin, the Board voted to approve the following employee retirements:
Thomas, Steve, principal/RHS
Bolton, Yvette, teacher/Simpson
On motion of Randy Martin, seconded by Jerry Jeane, the Board voted to approve the following Headstart policies/procedures and the Budget Justification:
VPHS Birth Certificate Documentation Policy
VPHS Policy Council By-Laws
VPHS Selection Criteria
VPHS Spiting Policy
VPHS Biting Policy
VPHS Confidentiality Policy
VPHS Discipline Plan
VPHS Loose Bowel Policy
VPHS Daycare Licensing Policy
VPHS Temporary Exclusion Policy
VPHS PIR Report
VPHS Annual Report
VPHS Community Assessment
VPHS Budget Justification
Vernon Parish Head Start
Budget Justification
2014 - 2015
(updated November 1, 2014)
Personnel $1,069,183 Adjusted to $1,075,258.74
Total with restoration $1,074,870.50
+$388.24
Funds will be used to pay employee and substitute salaries.
Fringe $353,000 Adjusted to $445,997.16
Total with restoration $358,687.50
+$87,309.66
Funds will be used to pay health insurance and retirement benefits of employed staff.
Out-Of-Town Travel $3,000 Adjusted to $2,500
Account 270.5821530.70
-$500
Funds will be used to reimburse staff for travel to conferences, trainings, etc.
Supplies $31,154 Adjusted to $49,387.10
Account 270.6101530.70
Total with restoration $110,785.00
-$61,397.90
Office Supplies - $10,000
Child & Family Services Supplies - $21,154
Restoration (see Narrative) (-61,397.90 from restoration)
Funds will be used to purchase all supplies used in administrative office throughout the year. For child and family supplies, these funds are used to stock classrooms with art supplies, books, puzzles, and any classroom materials needed for daily operations. At the beginning of the school year, each teacher is given a $200 purchase order to be used at Wal-Mart for items such as pens, folders, staples, and any other items used by the teachers. Also, each teacher is given the opportunity to make catalog orders for materials for centers in their classrooms.
Contractual $57,715 Adjusted to $49,415.00
Accounts Vary – See Notes
-$8,300
Health/Disabilities - $15,423 (-$5,500) $9,923 Account 270.3001532.70
Funds in this area will be used to pay for child dental and medical screenings and follow-up work as needed. We pay our Mental Health and Nutrition Consultants from this area as well. Also, any health supplies needed for the classrooms are paid from these funds.
Food Service - $2,500 (-$1,800) $700 Account 270.3001531.70
Funds are used to pay for parent volunteer meals throughout the year and for healthy nutritional activities in the classrooms.
Child Transportation - $12,000 (-$1,000) $11,000 Account 270.3001535.70
Funds are used to purchase fuel for daily routes for our buses at our Hicks and Pitkin centers and for fuel needed for a third Head Start activity bus. Funds are also used to pay for fuel used on field trips. These funds are also used to pay for insurance costs associated with the three buses.
Janitorial, etc. - $7,792
Account (HS Contractual) Contract 270.3001530.70; Orkin 270.3002620.70; Copy Repair 270.4302640.70; ABC Fire Safety 270.4302620.70
From this area, we pay for lawn service, pest control, janitorial and maintenance services for our administrative office.
Family Service Workers - $20,000 Account 270.3001530.70
Funds in this area will pay for contracted Family Service Workers.
Training and Technical Assistance $29,020 Adjusted to $19,020
Account 270.8901530.05
-$10,000
Funds from this area will be used for training our staff to ensure all staff meets the requirements as stated in the Head Start Act Section 648A. We will pay tuition to accredited institutions for employees working toward obtaining a degree and all classes associated with obtaining a CDA. Funds are also used to pay for clock hour trainings as required by Louisiana Department of Social Services, Licensing Department.
Other $29,000 Adjusted to $21,500
Accounts Vary – See Notes
-$7,500
Utilities/Telephone - $10,000
(HS Other) Utilities 621262070 (CenterPoint) 6222620.70 (Cleco), Telephone 5302620.70, Water 4112620.70
Funds are used to pay for utilities and telephone at the administrative office. Utilities and telephone at our centers are donated as non-federal share from the Vernon Parish School Board.
Building and Child Liability Insurance - $3,000 Account 270.8901530.70
Annually we purchase liability insurance that covers all students enrolled in our centers.
Building Maintenance - $4,000 (-$1,000) $3,000
Funds are used to buy materials and pay for labor to Vernon Parish School Board Maintenance for items needing repair at our centers.
Local Travel - $2,000 ($1,000) $1,000 Account 270.5821531.70
Funds are used to pay staff mileage to and from home visits twice a year. We also pay our director and content area specialists’ mileage to and from centers for monthly parent trainings and to complete family partnership agreements or meetings at the centers with our parents.
Parent Services - $10,000 ($5,500) $4,500 Account 270.8901530.01
Funds are used to pay for gas, books, and tuition assistance for parents attending school. We also use these funds to pay for supplies needed for parent trainings.
Indirect Costs $115,255
Funds will be used to pay the Vernon Parish School Board for grantee services according to the Indirect Cost Rate given by the State of Louisiana.
On motion of Doug Brandon, seconded by Randi Gleason, the Board voted to approve budget amendments related to personnel changes.
On motion of Randy Martin, seconded by John Blankenbaker, the Board voted to authorize the president and secretary to pay the claims.
Superintendent Williams reminded Board members of ACT 705 Board Training following the meeting.
Vernon Travis called a Finance Committee meeting on December 9, 2014 at 4:00PM and Gerald Cooley called a Transportation Committee meeting on December 9, 2014 at 3:30PM.
On motion of Steve Woods, seconded by the Board, the Board adopted the following memorial resolution:
R E S O L U T I O N
WHEREAS, the Vernon Parish School Board wishes to express their sympathy to the family of Majorie Pollard who recently passed away; and
WHEREAS, Mrs. Pollard was the mother-in-law of now deceased Larry Monk, retired Superintendent for Vernon Parish Schools; and
WHEREAS, Mrs. Pollard was a longtime resident of Leesville and she will be greatly missed by her many friends and family; now
BE IT THEREFORE RESOLVED that the Vernon Parish School Board requests a copy of this memorial resolution be sent to her family at this time of sadness.
There being no further business, and on motion of Steve Woods, seconded by the Board, the meeting was adjourned.
_____________________________
MICHAEL PERKINS, PRESIDENT
ATTEST:
__________________________________
JAMES WILLIAMS, SUPERINTENDENT