MAY 7, 2013
DRAFT
THE PARISH SCHOOL BOARD OF VERNON PARISH LOUISIANA CONVENED IN REGULAR SESSION ON MAY 7, 2013 AT 10:00AM, 201 BELVIEW ROAD, LEESVILLE, LOUISIANA. PRESIDENT GLEASON CALLED THE MEETING TO ORDER AND ON ROLL CALL THE FOLLOWING MEMBERS WERE PRESENT:
RANDI GLEASON, PRESIDENT
JOHN BLANKENBAKER, VICE PRESIDENT
VERNON L. TRAVIS JR.
MEL HARRIS
ROBERT PYNES, JR.
RICHARD SCHWARTZ
DOUG BRANDON
JERRY L. JEANE
RANDY MARTIN
STEVE WOODS
MICHAEL PERKINS
GERALD COOLEY
ABSENT: COL. ROGER SHUCK
There was also present Mr. Jackie D. Self, Secretary of the Board.
The meeting was opened in prayer by Steve Woods.
The Pledge of Allegiance was led by Steve Woods.
On motion of Mel Harris, seconded by Vernon Travis, the Board voted to approve the minutes of the May 2, 2013 regular meeting and dispense with the reading of the minutes.
Students from the following schools were recognized and congratulated by the Board for their achievement(s) at State Competition: Anacoco High, Evans High, Hicks High, Hornbeck High, Pickering High
On motion of Jerry Jeane, seconded by Randy Martin, the Board voted to advertise for bids to sell a used tractor at Anacoco Elementary School.
On motion of John Blankenbaker, seconded by Mel Harris, the Board voted to approve an additional staffing need at the Sales Tax Office. After discussion, Mr. Blankenbaker amended his motion for the lower index salary of 1.5 for the new position. This motion was unanimously approved.
On motion of Gerald Cooley, seconded by Vernon Travis, the Board voted to accept the following retirements:
Dowden, Nathan, teacher/AHS
Chance, Kathy, teacher/Hornbeck
Myers, Janet, teacher/LHS
Wilson, Lynette, bus driver/PES
On motion of Doug Brandon, seconded by Robert Pynes, the Board voted to authorize the superintendent to sign and enter into a document related boundary agreement between the Vernon Parish School Board and Randy Berry to establish a firm and legal boundary between the parties.
Curtis Clay discussed the following Headstart Policies/Procedures and on motion of John Blankenbaker, seconded by Steve Woods, the Board voted to approve these policies/procedures.
Head Start Content Area Plans
Head Start Class Implementation Plan
Head Start Spitting Policy
Vernon Travis reported that the Finance Committee had met and Tim Ward, Finance Director, discussed the proposed revised budget. On motion of Vernon Travis, seconded by Michael Perkins, the Board voted to approve the revised budget as presented.
VERNON PARISH SCHOOL BOARD
FINANCE COMMITTEE MEETING
May 7, 2013
FISCAL YEAR 2012-2013
BUDGET ADJUSTMENTS
FUND CURRENT INCREASE REVISED
NUMBER BUDGET ( DECREASE) BUDGET
241 LA4 TANF $429,321 84,745 $514,060
The FY 2013 grant award allocation for LA4 TANF was revised to $514,060. The funding was shifted from the state allocation.
246 LA4 CDBG $1,069,876 15,516 $1,085,392
The grant award allocation for LA4 –CDBG was revised to $1,085,392. The funding was shifted between the three LA4 grants.
533 LA4 State $173,294 (78,265) $95,029
The FY 2013 grant award allocation for LA4 State was revised to $95,029. This funding was reallocated between the three LA4 funds with a slight increase in funding.
535 Rewards-2013 $0 92,992 $92,992
Supplement
The FY 2013 grant award allocation for Rewards-2013 was received in the amount of $92,992. This is a new award received for school growth and was not budgeted.
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FUND CURRENT INCREASE REVISED
NUMBER BUDGET ( DECREASE) BUDGET
501 WARD ONE MAINT
REVENUE $725,700 44,873 $770,573
EXPENDITURES 631,139 (29,099) $602,040
EXCESS(DEFICIENCY)
OF REVENUE 94,561 73,972 $168,533
FUND BAL: BEGINNING 875,224 0 875,224
FUND BAL: ENDING $969,785 73,972 $1,043,757
An adjustment was made to Ward One Maintenance to increase revenues by $44,873 due to increased property tax revenue and expenses by $29,099 due to decreased current year spending.
502 WARD TWO MAINT
REVENUE $112,029 9,681 $121,710
EXPENDITURES 115,096 (6,888) $108,207
EXCESS(DEFICIENCY)
OF REVENUE (3,066) 16,569 13,503
FUND BAL: BEGINNING 34,806 0 34,806
FUND BAL: ENDING $31,739 16,569 $48,309
An adjustment was made to Ward Two Maintenance to increase revenues by $9,681 due to increased property tax revenue and transfers and to decrease expenses by $6,888 due to less current year spending.
503 HORNBECK MAINT
REVENUE $83,411 3,266 $86,678
EXPENDITURES 83,482 (10,033) 73,449
EXCESS(DEFICIENCY)
OF REVENUE (70) 13,299 13,229
FUND CURRENT INCREASE REVISED
NUMBER BUDGET ( DECREASE) BUDGET
FUND BAL: BEGINNING 43,342 0 43,342
FUND BAL: ENDING $43,271 13,299 $56,571
An adjustment was made to Hornbeck Maintenance to increase revenues by $3,266 and decreased expenses by $10,033 due to decreased current year spending.
504 WARD THREE MAINT
REVENUE $178,198 4,942 $183,140
EXPENDITURES 149,770 (14,624) 135,146
EXCESS(DEFICIENCY)
OF REVENUE 28,429 19,565 47,994
FUND BAL: BEGINNING 175,296 0 175,296
FUND BAL: ENDING $203,724 19,565 $223,290
An adjustment was made to Ward Three Maintenance to increase revenues by $4,942 for increased property tax revenue and decrease expenses by $14,624 due to decreased current year spending.
505 WARD FOUR MAINT
REVENUE $191,999 904 $192,903
EXPENDITURES 183,863 34,213 218,076
EXCESS(DEFICIENCY)
OF REVENUE 8,136 (33,309) (25,173)
FUND BAL: BEGINNING 128,883 0 128,883
FUND BAL: ENDING $137,019 (33,309) $103,710
An adjustment was made to Ward Four Maintenance to increase revenues and expenses by $34,213 due to increased current year equipment spending.
FUND CURRENT INCREASE REVISED
NUMBER BUDGET ( DECREASE) BUDGET
506 WARD FIVE MAINT
REVENUE $302,629 111,864 $414,492
EXPENDITURES 368,468 11,262 379,763
EXCESS(DEFICIENCY)
OF REVENUE (65,839) 100,602 34,763
FUND BAL: BEGINNING 811,636 0 811,636
FUND BAL: ENDING $745,796 100,602 $846,398
An adjustment was made to Ward Five Maintenance to increase revenues by $111,864 due to increased property tax revenue and expenses by $11,262 due to increased current year spending.
507 WARD SIX MAINT
REVENUE $54,536 18,545 $73,081
EXPENDITURES 48,085 15,069 63,155
EXCESS(DEFICIENCY)
OF REVENUE 6,450 3,476 9,926
FUND BAL: BEGINNING 20,286 0 20,286
FUND BAL: ENDING $26,736 3,476 $30,212
An adjustment was made to Ward Six Maintenance to increase revenues by 18,545 due to increased property tax revenue and transfers and to increase expenses by $15,069 due to mostly to a new intercom system.
508 WARD SEVEN MAINT
REVENUE $298,488 9,107 $307,594
EXPENDITURES 230,865 14,405 245,270
EXCESS(DEFICIENCY)
OF REVENUE 67,623 (5,299) 62,324
FUND CURRENT INCREASE REVISED
NUMBER BUDGET ( DECREASE) BUDGET
FUND BAL: BEGINNING 270,899 0 270,899
FUND BAL: ENDING $338,521 (5,299) $333,223
An adjustment was made to Ward Seven Maintenance to increase expenses by $14,405 due to an increase in current year spending and to increase revenue by $9,107 due to increased property tax revenue.
509 WARD EIGHT MAINT
REVENUE $40,809 16,670 $57,479
EXPENDITURES 41,439 10,915 52,354
EXCESS(DEFICIENCY)
OF REVENUE (629) 5,755 5,125
FUND BAL: BEGINNING 10,145 0 10,145
FUND BAL: ENDING 9,516 5,755 $15,270
An adjustment was made to Ward Eight Maintenance to increase revenues by $16,670 due to increased property tax revenues and transfers and expenses by $10,915 due to an increase in current year expenses.
510 LUNCH FUND
REVENUE $6,332,584 0 $6,332,584
EXPENDITURES 6,453,891 (57,655) 6,396,237
EXCESS(DEFICIENCY)
OF REVENUE (121,308) 57,655 (63,654)
FUND BAL: BEGINNING 243,884 0 243,884
FUND BAL: ENDING $122,576 57,655 $180,230
An adjustment was made to the Lunch Fund to decrease expenditures by $57,655 to reflect decreases in current year expenses.
FUND CURRENT INCREASE REVISED
NUMBER BUDGET ( DECREASE) BUDGET
514 EVANS PROCESSING PLANT
REVENUE $42,068 2,432 $44,500
EXPENDITURES 44,646 0 44,646
EXCESS(DEFICIENCY)
OF REVENUE (2,578) 2,432 (146)
FUND BAL: BEGINNING 678 0 2,032
FUND BAL: ENDING $(1,901) 2,432 $531
An adjustment was made to the Evans Processing Plant Fund to increase revenues by $2,432 due to increased revenue and transfers
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GENERAL OPERATING FUND |
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REVISED OPERATING BUDGET |
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2012/2013 FISCAL YEAR |
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MAY, 2013 |
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REVISED |
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REVISED |
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REVENUE AND |
BUDGET |
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CHANGES |
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BUDGET |
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OTHER FINANCING |
DEC,2012 |
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MAY, 2013 |
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SOURCES |
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LOCAL |
$ 14,055,133 |
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$ 170,912 |
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$ 14,226,045 |
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STATE |
56,365,954 |
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(1,922,926) |
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54,443,028 |
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FEDERAL |
7,547,307 |
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(0) |
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7,547,307 |
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OTHER SOURCES |
630,186 |
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10,000 |
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640,186 |
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TOTAL - REVENUES |
$ 78,598,581 |
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(1,742,015) |
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$ 76,856,566 |
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EXPENDITURES AND |
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OTHER FINANCING USES |
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REGULAR INSTRUCTION |
$34,196,476 |
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($714,229) |
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$33,482,247 |
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SPECIAL EDUCATION |
10,085,376 |
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(351,316) |
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9,734,060 |
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VOCATIONAL PROGRAMS |
1,867,531 |
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101,452 |
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1,968,983 |
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OTHER INSTRUCTIONAL |
861,001 |
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65,726 |
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926,727 |
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SPECIAL PROGRAMS |
202,019 |
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5,668 |
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207,687 |
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PUPIL SUPPORT |
4,446,583 |
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(102,961) |
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4,343,622 |
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INSTRUCTIONAL STAFF |
2,881,197 |
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11,082 |
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2,892,279 |
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GENERAL ADMINISTRATION |
1,403,123 |
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113,851 |
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1,516,974 |
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SCHOOL ADMINISTRATION |
5,924,937 |
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126,013 |
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6,050,950 |
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BUSINESS SERVICES |
535,952 |
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16,121 |
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552,073 |
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MAINTENANCE OF PLANT |
6,695,892 |
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108,856 |
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6,804,748 |
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STUDENT TRANSPORTATION |
6,527,611 |
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11,667 |
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6,539,278 |
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CENTRAL SERVICES |
720,955 |
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128,222 |
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849,177 |
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FOOD SERVICES |
445,254 |
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(161,568) |
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283,686 |
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COMMUNITY SERVICES |
21,789 |
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(0) |
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21,789 |
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OTHER USES OF FUNDS |
2,384,928 |
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- |
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2,384,928 |
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TOTAL - EXPENDITURES |
$79,200,624 |
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($641,416) |
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$78,559,208 |
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EXCESS OF REVENUES OR |
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(EXPENDITURES) |
(602,043) |
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($1,100,599) |
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(1,702,642) |
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FUND BALANCE: |
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BEGINNING |
15,792,000 |
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0 |
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15,792,000 |
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ENDING |
15,189,956 |
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($1,100,599) |
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14,089,357 |
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On motion of Vernon Travis, seconded by Jerry Jeane, the Board voted to approve budget amendments related to personnel changes.
On motion of Doug Brandon, seconded by Steve Woods, the Board voted to authorize the president and secretary to pay the claims.
In other business, Superintendent Self announced that positions would be advertised for a curriculum secretary and the Military Student Transition Consultant. Superintendent Self also reminded Board members of Senator Landrieu visit on May 13th.
Ms. Randi Gleason expressed appreciation to teachers, nurses, and staff of the Vernon Parish School Board for their dedication and hard work for the students of Vernon Parish.
On motion of Michael Perkins, seconded by the Board, the Board adopted the following memorial resolution:
R E S O L U T I O N
WHEREAS, the members of the Vernon Parish School Board wish to express their sympathy to the family of Earl Perkins Sr. who recently passed away; and
WHEREAS, Mr. Perkins was the husband of Betty Perkins, retired school secretary at Pitkin High School and the father of Rhonda Nolen, substitute teacher at Pitkin High School; and
WHEREAS, Mr. Perkins was a longtime resident of Pitkin and he will be greatly missed by his family and friends; now
BE IT THEREFORE RESOLVED that the Vernon Parish School Board requests a copy of this memorial resolution be sent to his family at this time of sadness.
On motion of Randy Martin, seconded by the Board, the Board adopted the following memorial resolution:
R E S O L U T I O N
WHEREAS, the Vernon Parish School Board takes this means to express their condolences to the family of Jimmy Wilson who recently passed away; and
WHEREAS, Mr. Wilson was the brother-in-law of Lynette Wilson, bus driver at Pickering Elementary School; and
WHEREAS, Mr. Wilson was a lifetime resident of Vernon Parish and he will be greatly missed by his family and friends; now
BE IT THEREFORE RESOLVED that the Vernon Parish School Board requests a copy of this memorial resolution be sent to his family at this time of sadness.
There being no further business, on motion of Michael Perkins, seconded by the Board, the meeting was adjourned.
______________________________
RANDI GLEASON, PRESIDENT
ATTEST:
_________________________________
JACKIE D. SELF, SUPERINTENDENT