NOVEMBER 8, 2012
DRAFT
THE PARISH SCHOOL BOARD OF VERNON PARISH LOUISIANA CONVENED IN REGULAR SESSION ON NOVEMBER 8, 2012 AT 10:00AM, 201 BELVIEW ROAD, LEESVILLE, LA. PRESIDENT PERKINS CALLED THE MEETING TO ORDER AND ON ROLL CALL THE FOLLOWING MEMBERS WERE PRESENT:
MICHAEL PERKINS, PRESIDENT
RANDI GLEASON, VICE PRESIDENT
VERNON L. TRAVIS JR.
MEL HARRIS
ROBERT PYNES, JR.
DOUG BRANDON
RANDY MARTIN
STEVE WOODS
JOHN BLANKENBAKER
GERALD COOLEY
ABSENT: JERRY L. JEANE
RICHARD SCHWARTZ
COL. ROGER SHUCK
There was also present Mr. Jackie D. Self, Secretary of the Board.
The meeting was opened in prayer by Steve Woods.
The Pledge of Allegiance was led by Steve Woods.
On motion of Mel Harris, seconded by Randy Martin, the Board voted to approve the minutes of the November 1, 2012 regular meeting and dispense with the reading of the minutes.
On motion of Doug Brandon, seconded by Steve Woods, the Board voted to accept the following retirement:
Owens, Dolly, headstart aide/Hicks
On motion of Randy Martin, seconded by Mel Harris, the Board voted to approve the 2013 Board meeting dates as follows:
VERNON PARISH SCHOOL BOARD
MEETING DATES - 2013
JANUARY 10 10:00 A.M.
JANUARY 15 10:00 A.M.
FEBRUARY 7 10:00 A.M.
FEBRUARY 12 10:00 A.M.
MARCH 7 10:00 A.M.
MARCH 12 5:00 P.M.
APRIL 11 10:00 A.M.
APRIL 16 10:00 A.M.
MAY 2 10:00 A.M.
MAY 7 10:00 A.M.
JUNE 6 10:00 A.M.
JUNE 11 5:00 P.M.
JULY 11 10:00 A.M.
JULY 16 10:00 A.M.
AUGUST 1 10:00 A.M.
AUGUST 6 10:00 A.M.
SEPTEMBER 5 10:00 A.M.
SEPTEMBER 10 5:00 P.M.
OCTOBER 3 10:00 A.M.
OCTOBER 8 10:00 A.M.
NOVEMBER 7 10:00 A.M.
NOVEMBER 12 10:00 A.M.
DECEMBER 5 10:00 A.M.
On motion of Gerald Cooley, seconded by Randy Martin, the Board adopted the following revised ARRA Policy:
AMERICAN RECOVERY AND REINVESTMENT ACT REPORTING REQUIREMENTS
The Vernon Parish School Board, a recipient of Recovery Act funds, shall adhere to federal and state guidelines in the receipt of reports on use of funds received through the federal American Recovery and Reinvestment Act of 2009 (ARRA). These guidelines require the School Board to submit quarterly reports on the use of such funds to the Louisiana Department of Education (LDE) no later than the 5th day following the end of each quarter.
The School Board may receive funds and therefore must submit reports for the following ARRA grants:
· Title I
· Title I School Improvement 1003g ARRA
· Title II – EETT-TIG
· Title II – Connect Tech
· Title II – High Tech
· IDEA Part B
· IDEA Preschool
· Homeless
· Education Jobs
Aimed at providing information into the use of these funds, reports shall be required to include the following detailed information:
· The total amount of ARRA funds received from the LDE;
· The amount of ARRA funds expended or obligated to projects or activities;
· Detailed information on any subcontracts or subgrants awarded by the School Board and other payments which may include data elements required to comply with the Federal Funding Accountability and Transparency Act of 2006 (Public Law 109–282);
· List of projects or activities for which ARRA funds were expended or obligated, including,
a. The name of the project or activity;
b. A description of the project or activity; and
c. An evaluation of the completion status of the project or activity; and,
· Estimates of jobs created and jobs retained through the use of ARRA funds. The estimate of the number of jobs created or retained by ARRA funds should be expressed as “full-time equivalents” (FTE). To calculate an FTE, the number of actual hours worked in funded jobs shall be divided by the number of hours that represent a full work schedule for the type of job being estimated. These FTEs shall then be adjusted to count only the portion corresponding to the share of the job funded by ARRA funds.
As part of the reporting process, the School Board and any other contractor/recipient to be paid by the School Board utilizing ARRA funds shall be required to register with the Central Contractor Registration (CCR) database for the U.S. Federal Government. The School Board and any recipient of ARRA funds shall be required to renew and revalidate its CCR registration at least every twelve (12) months from the date of original registration. In addition, all reporting entities shall also be required to obtain a valid and current Dun and Bradstreet (D&B) D-U-N-S number.
All documentation and data reported shall be preserved and maintained in the School Board office for such time as is necessary to comply with all ARRA reporting requirements.
New policy: October, 2010
Revised: October, 2012
Ref: American Recovery and Reinvestment Act of 2009, (Public Law 111-5); Board minutes, 11-4-10.
On motion of John Blankenbaker, seconded by Randi Gleason, the Board voted to advertise for bids to purchase baseball bleachers for Pitkin High School.
On motion of Doug Brandon, seconded by Randy Martin, the Board voted to approve budget amendments related to personnel changes.
On motion of Randi Gleason, seconded by John Blankenbaker, the Board voted to authorize the president and secretary to pay the claims.
In other business, Superintendent Self stated that he would be advertising for the one year non-promotional secondary curriculum director position.
Randi Gleason reported that the Transportation Committee had met and addressed maintenance and leased bus concerns. No action was taken
Vernon Travis reported that the Curriculum Committee had met and discussed virtual school – will get cost estimate. Mr. Gallemore discussed the draft of Wireless Access Guidelines in schools and this information will be presented to the principals. Mr. Farris discussed the requirement that all seniors take the ACT test this year. The state will pay for first time test takers. Mr. Travis reported that the Curriculum Committee was recommending to the Board that the Board offer funding for any senior to retake the ACT. On motion of Vernon Travis, seconded by John Blankenbaker, the Board voted unanimously to approve funding for seniors who have previously taken the ACT.
On motion of Vernon Travis, seconded by the Board, the Board adopted the following memorial resolution:
R E S O L U T I O N
WHEREAS, the members of the Vernon Parish School Board and the Central Office Staff wish to express their sympathy to the family of Victor and Earline Chung who recently passed away; and
WHEREAS, Victor was a computer technician for the Vernon Parish Schools; and
WHEREAS, Earline was the wife of Victor Chung and they were the parents of Perry McCauley, custodian at Leesville High School; and
WHEREAS, Mr. & Mrs. Chung were residents of New Llano and they will be greatly missed by their family and friends; now
BE IT THEREFORE RESOLVED that the Vernon Parish School Board requests a copy of this memorial resolution be sent to their family at this time of sadness.
On motion of Michael Perkins, seconded by the Board, the Board adopted the following memorial resolution:
R E S O L U T I O N
WHEREAS, the members of the Vernon Parish School Board take this means to express their sympathy to the family of Dempsey Haymon who recently passed away; and
WHEREAS, Mr. Haymon was a retired principal at Hornbeck High School; and
WHEREAS, Mr. Haymon was a longtime resident of Vernon Parish, very active in the community and he will be greatly missed by his family and friends; now
BE IT THEREFORE RESOLVED that the Vernon Parish School Board requests a copy of this memorial resolution be sent to his family at this time of sadness.
On motion of Steve Woods, seconded by the Board, the Board adopted the following memorial resolution:
R E S O L U T I O N
WHEREAS, the members of the Vernon Parish School Board wish to express their sympathy to the family of Gertrude Phelps who recently passed away; and
WHEREAS, Mrs. Phelps was the sister of Joe Sandell, former maintenance employee at the Central Office; and
WHEREAS, Mrs. Phelps was a longtime resident of Vernon Parish and she will be greatly missed by hr family and friends; now
BE IT THEREFORE RESOLVED that the Vernon Parish School Board requests a copy of this memorial resolution be sent to her family at this time of sadness.
There being no further business, on motion of John Blankenbaker, seconded by the Board, the meeting was adjourned.
______________________________
MICHAEL PERKINS, PRESIDENT
ATTEST:
_________________________________
JACKIE D. SELF, SUPERINTENDENT