DECEMBER 7, 2010
DRAFT
THE VERNON PARISH SCHOOL BOARD CONVENED IN REGULAR SESSION, ON DECEMBER 7, 2010 AT 5:00PM, 201 BELVIEW ROAD, LEESVILLE, LA. PRESIDENT PERKINS CALLED THE MEETING TO ORDER AND ON ROLL CALL THE FOLLOWING MEMBERS WERE PRESENT:
MICHAEL PERKINS, PRESIDENT
RANDI GLEASON
MEL HARRIS
ROBERT PYNES JR.
MARK H. SMITH
RICKY REESE
BERYL FORD
RANDY MARTIN
STEVE WOODS
GAYE MCKEE
KAY WILBANKS
COL. FRANCIS B. BURNS
ABSENT: VERNON TRAVIS - BUSINESS OBLIGATION
There was also present Mr. Jackie D. Self, Secretary of the Board.
The meeting was opened in prayer by Reverend Mike Evans.
The Pledge of Allegiance was led by Mike Perkins.
On motion of Mel Harris, seconded by Gaye McKee, the Board voted to approve and dispense with the reading of the minutes of December 2, 2010.
On recommendation of Superintendent Self and on motion of Randi Gleason, seconded by Ricky Reese, the Board voted to approve the following resignations:
McKee, Gaye, Board Member
Reese, Ricky, Board Member
Wells, Lyndi, teacher/Hornbeck
Fletcher, Colleen, teacher/PES
Lisenbe, Carrie, teacher/WLE
On recommendation of Superintendent Self and on motion of Beryl Ford, seconded by Gaye McKee, the Board voted to approve the following sabbatical leave request:
Spurgeon, Janice, teacher/LHS-MEDICAL SABB-1-7-11/5-27-11
On recommendation of Superintendent Self and on motion of Steve Woods, seconded by Gaye McKee, the Board voted to approve the following requests for a leave without pay:
Richardson, Sharon, cook/RHS-MEDICAL LWOP 11-8-10/1-7-11
Fox, Tina, teacher/Evans-OTHER LWOP 1-8-11/5-27-11 (returning to school)
Bailes, Karri, cook/RES-MEDICAL LWOP 1-4-11/5-27-11
Dunn, Jessica, headstart aide/RES-OTHER LWOP 10-1-10/1-3-11 ( traveling)
Roy, Naomi, Sped aide/Hicks-MEDICAL LWOP 11-2-10/1-3-11
On recommendation of Superintendent Self and on motion of Kay Wilbanks, seconded by Randi Gleason, the Board voted to approve the following request to rescind a leave without pay:
Thibodeaux, Tana, Sped aide/Hicks-rescind LWOP 12-6-10
On recommendation of Superintendent Self and on motion of Randy Martin, seconded by Ricky Reese, the Board voted to approve the following list of new employees:
Vinson, Peggy, bus driver/WLE-replacing Cedric Wilson (resigned)
Jones, Gwendolyn, cook/PES-replacing Mary Ann Prater (retired)
Ford, Jennifer, cook/PHS-replacing Oscar Flores (resigned)
Moore, Eleanor, custodian/NPE-replacing Kiyo Smith (resigned)
Gill, Victoria, teacher/SPE-replacing Brenda Fanning (resigned)
Petty, Ralph, custodian/PHS-replacing Kenneth Haynes (resigned)\
Frazier, Edwin, bus driver/RHS-replacing Jay Hawks (driving another route)
On recommendation of Superintendent Self and on motion of Gaye McKee, seconded by Kay Wilbanks, the Board voted to approve the following employee transfers:
Carter, Shawn, bus driver/WLE-trns to SPE-replacing Robbie Shakleford (trns to NPE)
Johnson, Connie, lease bus driver/RHS-trns to Pitkin-replacing Martha Paul (retired)
On motion of Ricky Reese, seconded by Beryl Ford, the Board voted to accept the following employee retirements:
Prater, Mary Ann, cook/PHS
Rutherford, Patricia, librarian/Pitkin
Scharff, Frank, teacher/SPE
On motion of Beryl Ford, seconded by Ricky Reese, the Board voted to advertise for bids to sell a 1985 bus at Evans High School.
Superintendent Self recognized outgoing Board President Mike Perkins and the outgoing Board members. President Perkins, along with Gaye McKee, Mark Smith, Ricky Reese, and Kay Wilbanks were all presented plaques and thanked for their hard work and dedication to the students in Vernon Parish.
Randi Gleason reported that Headstart had presented to the Board the Program Governance Training as required to meet federal regulations for monitoring. The Headstart Policy Council will meet on Monday, December 13, 2010 and a report of that meeting will be given in January.
Mark Smith reported that the Finance Committee had met on December 2, 2010 at 10:45AM and the budget revisions were presented by Tim Ward, Finance Director. On motion of Mark Smith, seconded by Ricky Reese, the Board voted to adopt the Budget Revision as presented.
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GENERAL OPERATING FUND |
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REVISED BUDGET |
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2010/2011 FISCAL YEAR |
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DECEMBER, 2010 |
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REVENUE AND OTHER |
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FINANCING SOURCES |
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LOCAL |
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$ 12,511,739 |
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STATE |
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56,145,398 |
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FEDERAL |
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6,296,895 |
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OTHER SOURCES |
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835,402 |
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TOTAL - REVENUES |
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$ 75,789,434 |
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EXPENDITURES AND |
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OTHER FINANCING USES |
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REGULAR INSTRUCTION |
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$31,892,704 |
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SPECIAL EDUCATION |
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9,949,822 |
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VOCATIONAL PROGRAMS |
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1,953,812 |
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OTHER INSTRUCTIONAL |
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810,912 |
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SPECIAL PROGRAMS |
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186,449 |
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ADULT EDUCATION |
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29,692 |
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PUPIL SUPPORT |
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4,120,088 |
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INSTRUCTIONAL STAFF |
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2,915,911 |
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GENERAL ADMINISTRATION |
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1,351,811 |
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SCHOOL ADMINISTRATION |
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5,625,252 |
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BUSINESS SERVICES |
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529,452 |
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MAINTENANCE OF PLANT |
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6,898,248 |
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STUDENT TRANSPORTATION |
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6,662,730 |
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CENTRAL SERVICES |
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673,443 |
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FOOD SERVICES |
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264,501 |
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COMMUNITY SERVICES |
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19,168 |
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OTHER USES OF FUNDS |
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2,368,402 |
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FACILITY ACQUISTION & CONSTRUCT |
113,900 |
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TOTAL - EXPENDITURES |
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$76,366,297 |
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EXCESS OF REVENUES OR |
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(EXPENDITURES) |
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(576,863) |
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FUND BALANCE: |
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BEGINNING |
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10,697,910 |
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ENDING FUND BALANCE |
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10,121,047 |
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VERNON PARISH SCHOOL BOARD FINANCE COMMITTEE MEETING December 2, 2010
FISCAL YEAR 2010-2011 BUDGET ADJUSTMENTS
FUND CURRENT INCREASE REVISEDNUMBER BUDGET ( DECREASE) BUDGET
127 EARLY CHILDHOOD $240,117 (35,895) $204,222
The FY 2011 grant award allocation for Early Childhood was reduced by $35,895 because of budget cuts.
133 S.P.P.W. $0 17,000 $17,000
The grant award allocation for Schools Putting Prevention to Work Grant was received in the amount of $17,000. This is a new award that was not budgeted.
253 EETT $0 92 $92
The FY 2011 grant award allocation for Enhancing Education Through Technology was received in the amount of $92. This is a carryover grant from the previous year.
267 REAP $97,924 47, 657 $145,581
A supplement was received to the FY 2011 grant award allocation for REAP in the amount of $47,657. . 522 Non Public Textbooks $1,800 929 $ 2,729
The FY 2011 award for Non Public Textbooks was received in the amount of $2,729 increasing the budget $929.
FUND CURRENT INCREASE REVISED NUMBER BUDGET ( DECREASE) BUDGET
104 SALES TAX FUND
REVENUE $4,861,602 0 $4,861,602
EXPENDITURES 4,563,416 (4,387) 4,559,029
EXCESS(DEFICIENCY) OF REVENUE 298,185 4,387 302,572
FUND BAL: BEGINNING 685,871 0 685,872 FUND BAL: ENDING 984,056 4,387 988,443An adjustment was made to the Sales Tax Fund to decrease expenditures by $4,387 due to lower expenses.
108 PROTESTED SALES TAX
REVENUE $ 50 15,000 $15,050
EXPENDITURES 0 0 0
EXCESS(DEFICIENCY) OF REVENUE 50 15,000 15,050
FUND BAL: BEGINNING 10,878 0 10,878 FUND BAL: ENDING 10,928 15,000 25,928An adjustment was made to Protested Sales Tax to increase revenue by $15,000 due to sales tax being paid in protest.504 WARD THREE MAINTREVENUE $126,725 0 $126,725
EXPENDITURES 132,798 72,240 205,038
EXCESS(DEFICIENCY) OF REVENUE (6,073) (72,240) (78,313)
FUND BAL: BEGINNING 283,148 0 283,148
FUND BAL: ENDING $277,075 (72,240) $204,835
An adjustment was made to Ward Three Maintenance to increase expenses by $72,240 due to increased current year spending. FUND CURRENT INCREASE REVISED NUMBER BUDGET ( DECREASE) BUDGET506 WARD FIVE MAINT
REVENUE $330,500 0 $330,500
EXPENDITURES 382,466 13,264 395,730
EXCESS(DEFICIENCY) OF REVENUE (51,966) (13,264) (65,230)
FUND BAL: BEGINNING 892,926 0 892,696
FUND BAL: ENDING $840,960 (13,264) $827,696
An adjustment was made to Ward Five Maintenance to increase expenses by $13,264 due to an increase in current year expenses.508 WARD SEVEN MAINT
REVENUE $258,510 0 $258,510
EXPENDITURES 212,545 3,126 215,671
EXCESS(DEFICIENCY) OF REVENUE 45,965 (3,126) 42,839
FUND BAL: BEGINNING 163,778 0 163,778
FUND BAL: ENDING $209,743 (3,126) $206,617
An adjustment was made to Ward Seven Maintenance to increase expenses by $3,126 due to an increase in current year expenses.FUND CURRENT INCREASE REVISED NUMBER BUDGET ( DECREASE) BUDGET510 LUNCH FUND
REVENUE $6,393,645 0 $6,393,645
EXPENDITURES 6,075,659 (14,579) 6,061,080
EXCESS(DEFICIENCY) OF REVENUE 317,986 14,579 332,565
FUND BAL: BEGINNING 376,727 0 376,727
FUND BAL: ENDING $694,713 14,579 $709,292
An adjustment was made to the Lunch Fund to decrease expenditures by $14,579 to reflect decreases in current year expenses.514 EVANS PROCESSING PLANT
REVENUE $35,444 0 $35,444
EXPENDITURES 35,349 1,180 36,529
EXCESS(DEFICIENCY) OF REVENUE 95 (1,180) 1,085
FUND BAL: BEGINNING 6,022 0 6,022
FUND BAL: ENDING $6,117 (1,180) $4,937
An adjustment was made to the Evans Processing Plant Fund to increase expenditures by $1,180 due to increased spending.
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On motion of Beryl Ford, seconded by Kay Wilbanks, the Board voted to approve budget amendments related to personnel changes.
On motion of Gaye McKee, seconded by Randy Martin, the Board voted to authorize the president and secretary to pay the claims.
In other business, Superintendent Self presented information on the School Support Services Education Pilot Program that would place School Transition Coordinators, funded by the Army, within school districts. Vernon Parish has been selected as one of the pilot locations for this program. Possible implementation of this program will be in April of 2011.
On motion of Gaye McKee, seconded by the Board, the Board adopted the following memorial resolution:
R E S O L U T I O N
WHEREAS, the members of the Vernon Parish School Board wish to express their sympathy to the family of Wanda May Hall who recently passed away; and
WHEREAS, Mrs. Hall was the sister of Janice Martinez, retired teacher at Rosepine High School and the mother Tracy Underwood, former custodian at Rosepine Elementary School; and
WHEREAS, Mrs. Hall was a lifelong resident of Vernon Parish and she will be greatly missed by her family and friends; now
BE IT THEREFORE RESOLVED that the Vernon Parish School Board requests a copy of this memorial resolution be sent to her family at this time of sadness.
On motion of Mark Smith, seconded by the Board, the Board adopted the following memorial resolution:
R E S O L U T I O N
WHEREAS, the members of the Vernon Parish School Board take this means to express their sympathy to the family of Retired Colonel Norman Keith who recently passed away; and
WHEREAS, Colonel Keith was very active in the community, Athletic Booster Club as well as his church and military associations; and
WHEREAS, Colonel Keith devoted much of his time to Veterans and Military Retirees; now
BE IT THEREFORE RESOLVED that the Vernon Parish School Board requests a copy of this memorial resolution be sent to his family at this time of sadness.
On motion of Steve Woods, seconded by the Board, the Board adopted the following memorial resolution:
R E S O L U T I O N
WHEREAS, the members of the Vernon Parish School Board wish to express their condolences to the family of Rachel Owsley who recently passed away; and
WHEREAS, Mrs. Owsley was a supporter of the Vernon Parish Schools; and
WHEREAS, Mrs. Owlsey was a longtime resident of Leesville and she will be greatly missed by her family and friends; now
BE IT THEREFORE RESOLVED that the Vernon Parish School Board requests a copy of this memorial resolution be sent to her family at this time of sadness.
There being no further business, on motion of Gaye McKee, seconded by the Board, the meeting was adjourned.
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MICHAEL PERKINS, BOARD PRESIDENT
ATTEST:
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JACKIE D. SELF, SUPERINTENDENT