DECEMBER 8, 2009
THE PARISH SCHOOL BOARD OF VERNON PARISH LOUISIANA CONVENED IN REGULAR SESSION ON DECEMBER 8, 2009, 5:00PM, 201 BELVIEW ROAD, LEESVILLE, LA. PRESIDENT WOODS CALLED THE MEETING TO ORDER AND ON ROLL CALL THE FOLLOWING MEMBERS WERE PRESENT:
STEVE WOODS, PRESIDENT
MICHAEL PERKINS, VICE PRESIDENT
RANDI GLEASON
MEL HARRIS
ROBERT PYNES, JR.
MARK H. SMITH
RICKY REESE
BERYL FORD
VERNON TRAVIS
GAYE MCKEE
M. GENE HAYMON
COL. FRANCIS BURNS
ABSENT: RANDY MARTIN – BUSINESS OBLIGATION
There was also present Mr. Jackie D. Self, Secretary of the Board.
The meeting was opened in prayer by Reverend Craig Forque.
The Pledge of Allegiance was led by Mel Harris.
On motion of Mel Harris, seconded by Gaye McKee, the Board voted to approve the minutes of the December 3, 2009 regular meeting and dispense with the reading of the minutes.
On recommendation of Superintendent Self and on motion of Beryl Ford, seconded by Randi Gleason, the Board to approve the following resignations:
Jerel Gulley, custodian/LHS
Terri Leone, teacher/ELE
On recommendation of Superintendent Self and on motion of Mark Smith, seconded by Vernon Travis, the Board voted to approve the following sabbatical leave requests:
Shana Hunter, teacher/WLE-MED SABB 1-19-10/5-28-10
Melissa Halstead, teacher/PHS-PROF SABB 1-19-2010/5-28-2010
On recommendation of Superintendent Self and on motion of Gene Haymon, seconded by Randi Gleason, the Board voted to approve the following request for a leave without pay:
JoAnn Hillman, custodian/Simpson-LWOP 11-11-09/12-11-09
On recommendation of Superintendent Self and on motion of Mel Harris, seconded by Gaye McKee, the Board voted to approve the following request to rescind a leave without pay:
Sandra Suydam, custodian/Pitkin-rescind LWOP effective 11-18-09
On recommendation of Superintendent Self and on motion of Gaye McKee, seconded by Beryl Ford, the Board voted to approve the following list of new employees:
Kimberly Cole, teacher/RES-replacing Wyonna Jeane(retirement)
Roxanne Harmon, cook/RES-replacing Patricia Gill(retirement)
Lanie Johnson, Sped Aide/RHS-replacing Stephanie Harbison(resigned)
Stacy Jeane, leased bus driver/Evans-replacing Jessie Gill(resigned
Bernadette Leonard, teacher/LJHS-replacing Felicia Cavanaugh(resigned)
Louise Craft, Sped aide/LJHS-replacing Debbie Mace(I/S trns to office aide)
Rhonda Colley, Sped Aide/Evans-replacing Morgan Mitchell(resigned)
Chelsey Hickman, cook/VMS-replacing Helen Johns(deceased)
Johnell Black, custodian/ELE-replacing Tony Hickman(resigned)
Beverely Wilson, teacher/AES-replacing Vivian Chaney (resigned)
Ashley Ellzey, teacher/ELE-replacing Angela Gilcrease(SABB 2nd semester)
Dorsina Lamons, teacher/RHS-new JAG position
On recommendation of Superintendent Self and on motion of Vernon Travis, seconded by Gaye McKee, the Board voted to approve the following employee transfers:
Sandra Suydam, custodian/Pitkin-trns to WLE bus aide-replacing Deidre Goleman(trns to LJHS))
Deidre Goleman, bus aide/WLE-trns to LJHS Sped aide-replacing Lotoria Gilbert(to headstart)
On recommendation of Superintendent Self and on motion of Ricky Reese, seconded by Gaye McKee, the Board voted to accept the following employee retirement:
William Drouilhet, teacher/LHS
Mr. Tim Ward, Finance Director, informed the Board that Hixson AutoPlex had withdrawn their low bid for the delivery truck for the central office due to specifications they did not meet. After some discussion, on motion of Gene Haymon, seconded by Mark Smith, the Board voted to re-advertise for the delivery truck for the central office.
Beryl Ford gave the Headstart report. Headstart will have their RAM meeting on December 9th with the Dallas Office, their parish-wide parent meeting on December 10th, and their parent orientation for new parents on December 16th.
Mark Smith reported that the Finance Committee had met and discussed budget revisions.
On motion of Mark Smith, seconded by Randi Gleason, the Board voted to adopt the budget revision as presented.
VERNON PARISH SCHOOL BOARD
FINANCE COMMITTEE MEETING
December 8, 2009
FISCAL YEAR 2009-2010
BUDGET ADJUSTMENTS
126 Local Teacher Block Grant $0 5,000 $5,000
The FY 2010 grant award allocation was received in the amount of $5,000 for Local Teacher Block Grant. This was a new award that was not budgeted.
253 EETT $5,656 7,134 $12,790
A supplement to the FY 2009 Enhancing Education Through Technology grant was received in the amount of $7,134.
280 JAG-LJHS $ 0 50,000 $50,000
The FY 2010 grant award allocation for Jobs for America (JAG) for Leesville Junior High School was received in the amount of $50,000. This is a new award that was not budgeted.
281 State Stabilization Program $ 0 1,697,611 $1,697,611
The FY 2010 grant award allocation for the State Stabilization Program was received in the amount of $1,697,611. This is a new award that was budgeted in the General Fund as part of MFP. This is federal stimulus money used to supplement the MFP and has to be accounted for in a separate fund.
282 EETT-ARRA $ 0 49,544 $49,544
The FY 2010 award for Enhancing Education Through Technology-ARRA was received in the amount of $49,544. This is a new award that was not budgeted.
581 Non Public Textbooks $ 0 1,810 $ 1,810
The FY 2010 award for Non Public Textbooks was received in the amount of $1,810. This is a new award that was not budgeted.
104 SALES TAX FUND
REVENUE $3,478,000 0 $3,478,000
EXPENDITURES 3,211,899 (8,694) 3,203,205
EXCESS(DEFICIENCY)
OF REVENUE 266,101 8,694 274,795
FUND BAL: BEGINNING 379,376 0 379,376
557 LA4 TUITION
REVENUE $ 45,850 0 $45,850
EXPENDITURES 40,328 42,261 82,589
EXCESS(DEFICIENCY)
OF REVENUE 5,522 (42,261) 0
FUND BAL: BEGINNING 36,739 0 36,739
501 WARD ONE MAINT
REVENUE $693,500 3,104 $696,604
EXPENDITURES 603,469 6,493 609,962
EXCESS(DEFICIENCY)
OF REVENUE 90,031 (3,389) 86,642
FUND BAL: BEGINNING 488,717 0 488,717
FUND BAL: ENDING 578,748 (3,389) 575,359
An adjustment was made to Ward One Maintenance Fund to increase expenditures by $6,493. This adjustment was made to more accurately reflect current year expenses. Also revenues were increased by $3,104 because of FEMA revenue received.
502 WARD TWO ANACOCO MAINT
REVENUE $104,856 0 $104,856
EXPENDITURES 104,577 89 104,666
EXCESS(DEFICIENCY)
OF REVENUE 279 (89) 190
FUND BAL: BEGINNING 27,556 0 27,556
REVENUE $75,750 77,107 $152,847
EXPENDITURES 70,582 74,968 145,550
EXCESS(DEFICIENCY)
OF REVENUE 5,168 2,128 7,297
FUND BAL: BEGINNING 19,277 0 19,277
FUND BAL: ENDING 24,435 2,128 26,563
An adjustment was made to the Hornbeck Maintenance Fund to increase expenditures by $ 74,968 due mostly to purchase of an activity bus and an adjustment was made to revenues to record the loan for the activity bus.
REVENUE $134,138 0 $134,138
EXPENDITURES 69,297 6,924 76,221
EXCESS(DEFICIENCY)
OF REVENUE 64,840 (6,924) 57,916
FUND BAL: BEGINNING 247,638 0 247,638
FUND BAL: ENDING $312,479 (6,924) $305,555
An adjustment was made to Ward Three Maintenance to increase expenses by $6,924 due to increased current year spending.
REVENUE $166,613 0 $166,613
EXPENDITURES 156,892 8,127 165,019
EXCESS(DEFICIENCY)
OF REVENUE 9,721 (8,127) 1,593
FUND BAL: BEGINNING 125,879 0 125,879
FUND BAL: ENDING $135,600 (8,127) $127,472
An adjustment was made to Ward Four Maintenance to increase overall expenditures by $8,127 to reflect current year expenses.
REVENUE $436,906 0 $436,906
EXPENDITURES 442,047 89,064 531,111
EXCESS(DEFICIENCY)
OF REVENUE (5,141) (89,064) (94,205)
FUND BAL: BEGINNING 921,005 0 921,005
FUND BAL: ENDING $915,864 (89,064) $826,800
REVENUE $ 42,904 5,000 $47,904
EXPENDITURES $ 42,730 (2,978) 39,752
EXCESS(DEFICIENCY)
OF REVENUE 174 7,979 8,152
FUND BAL: BEGINNING 15,021 0 15,021
FUND BAL: ENDING $15,195 7,979 $23,174
REVENUE $221,729 4,175 $225,904
EXPENDITURES 220,904 (8,326) 212,578
EXCESS(DEFICIENCY)
OF REVENUE 825 12,501 13,326
FUND BAL: BEGINNING 93,516 0 93,516
FUND BAL: ENDING $94,341 12,501 $106,842
REVENUE $50,972 (5,000) $45,972
EXPENDITURES 45,287 (5,617) 39,670
EXCESS(DEFICIENCY)
OF REVENUE 5,685 617 6,302
FUND BAL: BEGINNING 13,445 0 13,445
FUND BAL: ENDING $19,131 617 $19,747
An adjustment was made to Ward Eight Maintenance to decrease revenues by $5,000 due to a decrease in transfers needed. Expenditures were decreased by $5,617 to reflect current fiscal year expenses.
REVENUE $5,834,785 0 $5,834,785
EXPENDITURES 5,807,518 19,017 5,826,536
EXCESS(DEFICIENCY)
OF REVENUE 27,267 (19,017) 8,250
FUND BAL: BEGINNING 209,920 0 209,920
FUND BAL: ENDING $237,187 (19,017) $218,170
REVENUE $44,500 0 $44,500
EXPENDITURES 39,420 1,200 40,621
EXCESS(DEFICIENCY)
OF REVENUE 5,079 (1,200) 3,879
FUND BAL: BEGINNING 3,041 0 3,041
FUND BAL: ENDING $8,121 (1,200) $6,920
An adjustment was made to the Evans Processing Plant Fund to increase expenditures by $1,200 due to increased spending.
On motion of Beryl Ford, seconded by Gaye McKee, the Board voted to approve budget amendments related to personnel changes.
On motion of Vernon Travis, seconded by Gaye McKee, the Board voted to authorize the president and secretary to pay the claims.
In other business, Superintendent Self discussed the changes for Race To The Top. Superintendent Self will send the Board members a summary of Race to The Top prior to January. Superintendent Self also informed the Board that he invited Mr. Glenn Koepp to speak at the February 4, 2010 Board meeting regarding reapportionment.
Mr. Vernon Travis commended Mrs. Alice Guess and her work with the JAG Program and she will be recognized at a later Board meeting.
On motion of Gaye McKee, seconded by the Board, the Board adopted the following memorial resolution:
R E S O L U T I O N
WHEREAS, the members of the Vernon Parish School Board take this means to express their sympathy to the family of Myrtis Lee Alford who recently passed away; and
WHEREAS, Mrs. Alford was the mother of Dondi Alford, paraprofessional at Rosepine Elementary School; and
WHEREAS, Mrs. Alford was a resident of DeRidder and she will be greatly missed by her family and friends; now
BE IT THEREFORE RESOLVED that the Vernon Parish School Board requests a copy of this resolution be sent to her family at this time of sadness.
On motion of Vernon Travis, seconded by the Board, the Board voted to adopt the following memorial resolution:
R E S O L U T I O N
WHEREAS, the members of the Vernon Parish School Board take this means to express their sympathy to the family of Margaret Upshaw who recently passed away; and
WHEREAS, Mrs. Upshaw was a former paraprofessional for the Vernon Parish School Board and was the mother-in-law of Alice Guess, teacher at Leesville High School; and
WHEREAS, Mrs. Upshaw was a longtime resident of Vernon Parish and she will be sadly missed by her family and friends; now
BE IT THEREFORE RESOLVED that the Vernon Parish School Board requests a copy of this memorial resolution be sent to her family at this time of sadness.
There being no further business, on motion of Gaye McKee, seconded by the Board, the meeting was adjourned.
____________________________________
STEVE WOODS, PRESIDENT
ATTEST:
_____________________________________
JACKIE D. SELF, SUPERINTENDENT