MAY 12, 2009
THE PARISH SCHOOL BOARD OF VERNON PARISH LOUISIANA CONVENED IN REGULAR SESSION ON MAY 12, 2009 AT 10:00AM, AT 201 BELVIEW ROAD, LEESVILLE, LA. PRESIDENT WOODS CALLED THE MEETING TO ORDER AND ON ROLL CALL THE FOLLOWING MEMBERS WERE PRESENT:
STEVE WOODS, PRESIDENT
MICHAEL PERKINS, VICE PRESIDENT
RANDI GLEASON
MEL HARRIS
ROBERT PYNES JR.
MARK H. SMITH
RICKY REESE
BERYL FORD
RANDY MARTIN
VERNON TRAVIS
GAYE MCKEE
COL. DAVID G. SAGE
ABSENT: GENE HAYMON – BUSINESS OBLIGATION
There was also present Mr. Jackie D. Self, Secretary of the Board.
The meeting was opened in prayer by Reverend Jerry Penfield.
The Pledge of Allegiance was led by Steve Woods.
On motion of Mel Harris, seconded by Gaye McKee, the Board voted to approve and dispense with the reading of the minutes of May 7, 2009.
Mr. Tom Neubert recognized the school nurses for Nurse’s Week and thanked them for all their hard work.
Taylor and Son’s recognized Alan Stackhouse, computer technician, as Employee of the Month. Mr. Stackhouse was presented with a plaque and gift certificate and thanked for his dedication and hard work.
Kim Nugent recognized the following Students of the Year:
Maile Goodwin – Leesville High
Kacey Brister – Rosepine High
Students from the following schools were recognized and congratulated for their achievements: Anacoco High, Hornbeck High, Rosepine High, Pickering High, Hicks High, Simpson High, Leesville High, and Pickering Elementary
On motion of Ricky Reese, seconded by Vernon Travis, the Board voted to accept the bid from Carl Neugebauer for $40.00 for two deep fryers.
On recommendation of Superintendent Self and on motion of Beryl Ford, seconded by Mark Smith, the Board to approve the following resignations:
Stacy Walker, sped Aide/NPE
Tonia Nolan, teacher/NPE
Carla Miller, teacher/VMS
Desiree Lansdowne, teacher/NPE
Charles Richard Carter, teacher/LHS
Patty Cupit, principal/RES
On recommendation of Superintendent Self and on motion of Mark Smith, seconded by Randi Gleason, the Board voted to approve the following requests for a leave without pay:
Sherril Martin, assistant cafeteria manager/VMS-MED LWOP 4-28-09/5-22-09
Linda Fox, headstart aide/NPE-Other LWOP 8-12-09/5-28-2010
On recommendation of Superintendent Self and on motion of Mel Harris, seconded by Vernon Travis, the Board voted to approve the following request to rescind a leave without pay:
Jessica Kennedy, headstart clerical aide-rescind LWOP effective 5-4-09
On recommendation of Superintendent Self and on motion of Beryl Ford, seconded by Gaye McKee, the Board voted to approve the following list of new employees:
Vanilla Sanders, teacher/Gates/GED-Retiree Return To Work
Dorothy Dousay, cook/Hicks-Retiree Return To Work
On recommendation of Superintendent Self and on motion of Mike Perkins, seconded by Randi Gleason, the Board voted to approve the following employee transfers:
Jessica Kennedy, headstart clerical aide-I/S trns from 11 to 10 month employee
Charles Lewis, principal/RHS-trns to RES-replacing Patty Cupit(resigned)
Kevin Lambright, principal/PHS-trns to Pitkin–replacing Don Roberts(resigned)
On motion of Randy Martin, seconded by Vernon Travis, the Board voted to advertise for principal at Pickering High School.
On motion of Randy Martin, seconded by Ricky Reese, the Board voted to advertise for principal at Pickering Elementary School.
On motion of Gaye McKee, seconded by Randi Gleason, the Board voted to advertise for principal at Rosepine High School.
On motion of Beryl Ford, seconded by Gaye McKee, the Board voted to advertise for assistant principal at Simpson High School.
On motion of Vernon Travis, seconded by Mark Smith, the Board voted to advertise for administrative assistant at Leesville High School.
On motion of Mark Smith, seconded by Randi Gleason, the Board voted to advertise for assistant office manager at the sales tax office.
On motion of Gaye McKee, seconded by Mel Harris, the Board voted to advertise for bids for janitorial and cafeteria supplies for 2009-2010.
On recommendation of Superintendent Self, and on motion of Beryl Ford, seconded by Mel Harris, the Board voted to name Debbie Clark and Sandra Cosio as elementary curriculum supervisors. Gaye McKee voted nay to this motion.
On motion of Vernon Travis, seconded by Gaye McKee, the Board voted to enter into an agreement with the JAG Program as follows:
Board Resolution
Vernon Parish School Board
Resolved, on motion of Vernon Travis, seconded by Gaye McKee, that the Board of Directors
designated Mr. Jackie Self, Superintendent, to initiate, negotiate, and sign for grants between the Louisiana Department of Education and the Vernon Parish School Board.
President________________________
Date: 5/12/09
I hereby certify that the above and foregoing is a true and correct extract from the minutes of a
regular meeting of the Board of Directors held 5/12/09 , at which there was a quorum present and voting.
ATTEST:
________________________
Secretary
DATE: 5/12/09
Ricky Reese reported that the Uniform Committee had met on this date. No action was taken and the Uniform Policy does not change.
Mark Smith reported that the Finance Committee had met on this date. Tim Ward discussed the budget adjustments and revisions. On recommendation of the Finance Committee, and on motion of Mark Smith, seconded by Randi Gleason, the Board voted to approve the budget adjustments and revisions for 2008-2009.
FISCAL YEAR 2008-2009
BUDGET ADJUSTMENTS
FUND CURRENT INCREASE REVISED
NUMBER BUDGET ( DECREASE) BUDGET
110 Workers’ Comp Fund $500,000 100,000 $600,000
An increase in the budget of $100,000 was made to the Worker’s Comp Fund because of an increase in worker’s compensation claims.
253 EETT $ 17,768 7,226 $24,994
A supplement to FY 2009 grant award allocation for Enhancing Education Through Technology was received in the amount of $7,226.
261 Basic Grant C/O $0 9,449 $9,449
The FY 2009 grant award allocation was received in the amount of $9,449 for Basic Grant Carryover. This was a new award that was not budgeted.
551 LA 4 $1,465,118 214,882 $1,680,000
A supplement to the FY 2009 LA 4 grant was received in the amount of $214,882.
553 Jobs for America’s Grads $54,178 (4,178) $50,000
The FY 2009 grant award allocation for Jobs for America (JAG) was received in the amount of $50,000.
554 Leap Tutoring/Remediation $154,198 2,777 $156,975
A supplement to the 2009 Leap Tutoring/Remediation grant was received in the amount of $2,777.
555 LATAAP $ 26,963 973 $27,936
A supplement to the 2009 LATAAP grant was received in the amount of $973.
556 GEE REMEDIATION $13,220 1,157 $ 14,377
A supplement to the 2009 GEE Remediation grant was received in the amount of $1,157.
557 LA 4 Tuition $87,955 (22,000) $65,955
A decrease was made the LA 4 Tuition grant because of less tuition LA 4 students.
562 Nat Board Cert Counselors $30,000 (3,216) $26,784
The FY 2009 grant award allocation for National Board Certified Counselors was received in the amount of $26,784.
569 CREDIT RECOVERY $100,000 (6,000) $94,000
The FY 2009 grant award allocation for Credit Recovery was received in the amount of $94,000.
571 Education Excellence $0 184,965 $184,965
The FY 2009 grant award allocation for Education Excellence was received in the amount of $184,965. This was a new award that was not budgeted.
572 Dual Enrollment $0 7,800 $7,800
The FY 2009 grant award allocation for Dual Enrollment was received in the amount of $7,800. This was a new award that was not budgeted.
104 SALES TAX FUND
REVENUE $851,543 1,600,000 $2,451,543
EXPENDITURES 822,707 1,602,129 2,424,836
EXCESS(DEFICIENCY)
OF REVENUE 28,835 (2,129) 26,706
FUND BAL: BEGINNING 77,660 0 77,660
FUND BAL: ENDING 106,495 (2,129) 104,366
An adjustment was made to the Sales Tax Fund to increase revenues due to an increase in fund transfers received and a subsequent increase in expenditures for fund transfers paid by $1.6 million to reflect the receipt and transfer of electronic tax payments flowing through the Sales Tax Fund.
207 UNYSIS
REVENUE $ 21,171 108,829 $130,000
EXPENDITURES 45,788 51,076 102,854
EXCESS(DEFICIENCY)
OF REVENUE (24,606) 51,752 27,146
FUND BAL: BEGINNING 26,824 0 26,82
FUND BAL: ENDING 2,218 51,752 53,970
An adjustment was made to the Unysis Fund to increase revenues due to an increase in Medicaid revenue and an increase in expenditures by $51,076 because of increased spending.
501 WARD ONE MAINT
REVENUE $615,548 70,131 $685,679
EXPENDITURES 605,424 716 606,140
EXCESS(DEFICIENCY)
OF REVENUE 10,124 69,415 79,539
FUND BAL: BEGINNING 417,524 0 417,524
FUND BAL: ENDING 427,647 69,415 497,062
An adjustment was made to Ward One Maintenance Fund to increase expenditures by $716. This adjustment was made to more accurately reflect current year expenses. Also revenues were increased by $70,131 because of increased property tax receipts.
502 WARD TWO ANACOCO MAINT
REVENUE $106,508 8,348 $114,856
EXPENDITURES 113,156 8,654 121,810
EXCESS(DEFICIENCY)
OF REVENUE (6,648) (306) (6,954)
FUND BAL: BEGINNING 30,744 0 30,744
FUND BAL: ENDING 24,096 (306) 23,799
An adjustment was made to Ward Two Maintenance Fund to increase expenditures by $8,654 to reflect increased current year expenditures and an increase was made to revenue of $8,348 as a result of increased property tax receipts.
503 HORNBECK MAINT
REVENUE $76,482 907 $77,389
EXPENDITURES 76,124 (3,642) 72,482
EXCESS(DEFICIENCY)
OF REVENUE 357 4,550 4,907
FUND BAL: BEGINNING 37,395 0 37,395
FUND BAL: ENDING 37,753 4,550 42,302
An adjustment was made to the Hornbeck Maintenance Fund to decrease expenditures by $ 3,642 due to decreased current year spending and an adjustment was made to revenues to reflect increased property tax revenue.
504 WARD THREE MAINT
REVENUE $ 98,500 35,637 $134,138
EXPENDITURES 99,744 (20,367) 79,377
EXCESS(DEFICIENCY)
OF REVENUE (1,243) 56,004 54,760
FUND BAL: BEGINNING 183,892 0 183,892
FUND BAL: ENDING $182,649 56,004 $238,653
An adjustment was made to Ward Three Maintenance to increase revenues by $35,637 due to an increase in property tax revenue. Expenditures were decreased by $20,367 to reflect current fiscal year spending.
505 WARD FOUR MAINT
REVENUE $169,233 (1,708) $167,525
EXPENDITURES 148,463 11,428 159,891
EXCESS(DEFICIENCY)
OF REVENUE 20,770 (13,136) 7,633
FUND BAL: BEGINNING 116,615 0 116,615
FUND BAL: ENDING $137,384 (13,136) $124,248
An adjustment was made to Ward Four Maintenance to increase overall expenditures by $13,136 to reflect current year expenses and an adjustment was made to decrease revenues by $1,708 due to a decrease in interest.
506 WARD FIVE MAINT
REVENUE $349,401 92,305 $441,706
EXPENDITURES 460,051 (8,004) 452,047
EXCESS(DEFICIENCY)
OF REVENUE (110,651) 100,309 (10,341)
FUND BAL: BEGINNING 927,115 0 927,115
FUND BAL: ENDING $816,464 100,309 $916,774
An adjustment was made to Ward Five Maintenance to increase revenues by $92,305 due to increased property tax revenue. Expenditures were decreased by $8,004 to reflect current fiscal year expenses.
507 WARD SIX MAINT
REVENUE $ 42,780 123 $42,904
EXPENDITURES $ 39,468 19,151 58,619
EXCESS(DEFICIENCY)
OF REVENUE 3,312 (19,027) (15,715)
FUND BAL: BEGINNING 29,047 0 29,047
FUND BAL: ENDING $32,359 (19,027) $13,332
An adjustment was made to Ward Six Maintenance to increase revenues by $123 due to increased property tax revenue. Expenditures were increased by $19,151 to reflect an increase in current fiscal year expenses.
508 WARD SEVEN MAINT
REVENUE $193,710 30,018 $223,728
EXPENDITURES 193,630 40,274 233,904
EXCESS(DEFICIENCY)
OF REVENUE 80 (10,255) (10,175)
FUND BAL: BEGINNING 142,383 0 142,383
FUND BAL: ENDING $142,463 (10,255) $132,208
An adjustment was made to Ward Seven Maintenance to increase revenues by $30,018 due to increased property tax revenue. Expenditures were increased by $40,247 to reflect current fiscal year expenses.
509 WARD EIGHT MAINT
REVENUE $49,764 77,671 $127,435
EXPENDITURES 49,764 74,842 120,249
EXCESS(DEFICIENCY)
OF REVENUE 4,357 2,829 7,185
FUND BAL: BEGINNING 8,225 0 8,225
FUND BAL: ENDING $12,581 2,829 $15,410
An adjustment was made to Ward Eight Maintenance to increase revenues by $77,671 due to a loan from the General Fund for an activity bus purchase. Expenditures were increased by $74,842 mostly to reflect the activity bus purchase.
510 LUNCH FUND
REVENUE $5,561,531 (3,556) $5,557,975
EXPENDITURES 5,577,711 75,684 5,653,395
EXCESS(DEFICIENCY)
OF REVENUE (16,180) (79,240) (95,420)
FUND BAL: BEGINNING 210,484 0 210,484
FUND BAL: ENDING $194,304 (79,240) $115,064
An adjustment was made to the Lunch Fund to increase expenditures by $75,684 to reflect increased food prices and to decrease revenues by $3,556 due to less interest revenue.
514 EVANS PROCESSING PLANT
REVENUE $ 43,676 824 $44,500
EXPENDITURES 43,240 849 44,088
EXCESS(DEFICIENCY)
OF REVENUE 436 (25) 411
FUND BAL: BEGINNING 1,613 0 1,613
FUND BAL: ENDING $2,050 (25) $2,025
An adjustment was made to the Evans Processing Plant Fund to increase expenditures by $849 due to increased spending and to increase revenues by 824 due to increased receipts.
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On motion of Vernon Travis, seconded by Gaye McKee, the Board voted to approve budget amendments related to personnel changes.
On motion of Randy Martin, seconded by Vernon Travis, the Board voted to authorize the president and secretary to pay the claims.
In other business Superintendent Self recommended advertising for a principal at East Leesville Elementary and Anacoco Elementary School, and on motion of Beryl Ford, seconded by Gaye McKee, the Board voted to advertise for these positions.
Superintendent Self also reminded the Board members of the June 4th Board meeting at Fort Polk.
On motion of Randy Martin, seconded by the Board, the Board adopted the following memorial resolution:
R E S O L U T I O N
WHEREAS, the members of the Vernon Parish School Board take this means to express their sympathy to the family of Donnie Roshong who recently passed away; and
WHEREAS, Donnie was the son of Haskel Roshong, bus driver at Pickering Schools; and
WHEREAS, Donnie was a longtime resident of Vernon Parish and he will be sadly missed by his friends and family; now
BE IT THEREFORE RESOLVED that the Vernon Parish School Board requests a copy of this memorial resolution be sent to his family at this time of sadness.
There being no further business, on motion of Gaye McKee, seconded by the Board, the meeting was adjourned.
____________________________________
STEVE WOODS, BOARD PRESIDENT
ATTEST:
_____________________________________
JACKIE D. SELF, SUPERINTENDENT