MAY 1, 2008
THE PARISH SCHOOL BOARD OF VERNON PARISH LOUISIANA CONVENED IN REGULAR ESSION AT 10:00 AM ON MAY 1, 2008 AT 201 BELVIEW ROAD, LEESVILLE, LOUISIANA. PRESIDENT FORD CALLED THE MEETING TO ORDER AND ON ROLL CALL THE FOLLOWING MEMBERS WERE PRESENT:
BERYL FORD, PRESIDENT
STEVE WOODS, VICE-PRESIDENT
ROBERT PYNES JR.
MEL HARRIS
MARK SMITH
RICKY REESE
RANDY MARTIN
MICHAEL PERKINS
VERNON TRAVIS
GAYE MCKEE
GENE HAYMON
COL. DAVID G. SAGE
ABSENT: JOHN BURNS - MEDICAL
There was also present Dr. Cynthia A. Gillespie, Secretary of the Board.
The meeting was opened in prayer by Vernon Travis.
The Pledge of Allegiance was led by Mike Perkins.
On motion of Mel Harris, seconded by Ricky Reese, the Board voted to approve the minutes of the April 8, 2008 regular meeting and dispense with the reading of the minutes.
Taylor & Sons recognized Kay Harvey, teacher at South Polk Elementary, as Employee of The Month. The Board accepted the award on her behalf and expressed their gratitude for her dedication and loyal service.
Students from the following schools were recognized and congratulated by the Board for their achievements:
Anacoco Elementary
Leesville High
Pitkin High
Leesville Jr. High
On motion of Gene Haymon, seconded by Gaye McKee, the Board voted to receive bids for paper goods. Bids were as follows:
Paper Towels: West Central Wholesale $16.90 per case
S & M $23.03 per case
Toilet Tissue: West Central Wholesale $40.45 per case (regular roll)
$19.95 per case (12" roll)
$19.95 per case (9" roll)
S & M $44.80 per case (regular roll
$27.30 per case (12" roll)
$27.30 per case (9" roll)
On motion of Gaye McKee, seconded by Gene Haymon, the Board voted to accept the low bid from West Central Wholesale for paper towels and toilet tissue for 2008-2009.
On motion of Gene Haymon, seconded by Gaye McKee, the Board voted to receive bids for copier paper. Bids were received as follows:
Economical Janitorial Supplies $27.64 per case
Unisource $25.70 per case
Ricoh $26.11 per case
Standard Stationary Supply Sent No Bid
On motion of Mark Smith, seconded by Mel Harris, the Board voted to accept the lowest bid from Unisource for copier paper for 2008-2009.
On motion of Robert Pynes, seconded by Mark Smith, the Board voted to receive bids for trash bags. Bids were received as follows:
West Central Wholesale .80mils $22.05 per case
.55mils $18.50 per case
S & M .80mils $17.69 per case
.55mils $20.58 per case
On motion of Robert Pynes, seconded by Mark Smith, the Board voted to take these bids under advisement.
On motion of Mel Harris, seconded by Gaye McKee, the Board voted to receive bids for printer cartridges. Bids were received as follows:
Sterling Computer Products $92,890.00
Pitney Bowes $122,783.50
Manage-Flex $112,487.92
On motion of Steve Woods, seconded by Mel Harris, the Board voted to take these bids under advisement.
On motion of Gaye McKee, seconded by Randy Martin, the Board voted to receive bids to sell two buses and one tractor at Rosepine High School. Bids were received as follows:
Buses:
Fred Williamson $100.00 for each bus
James Perkins $127.00 for 1988 GMC
Bryan Churchman $207.00 for Ford Bus
Eric Churchman $211.00 for GMC Bus
James Stevens $200.00 for each bus
Winston Hildebrand $222.00 for each bus
Tractor:
James Perkins $52.00
Winston Hildebrand $50.00
Bryan Breaux $101.00
Bob Gibson $111.00
On motion of Gaye McKee, seconded by Mel Harris, the Board voted to take these bids under advisement.
On motion of Mike Perkins, seconded by Mark Smith, the Board voted to receive bids to sell bus at Pitkin High School. Bids were received as follows:
James Perkins $127.00
Winston Hildebrand $222.00
On motion of Mike Perkins, seconded by Randy Martin, the Board voted to accept the highest bid from Winston Hildebrand.
On motion of Gene Haymon, seconded by Gaye McKee, the Board voted to adopt the Food Services 2008-2009 Quotation Calendar.
On motion of Gene Haymon, seconded by Mel Harris, the Board voted to advertise for bids to sell a used bus at Evans High School.
On motion of Mel Harris, seconded by Mark Smith, the Board voted to advertise for bids for bread for 2008-2009.
On motion of Steve Woods, seconded by Robert Pynes, the Board voted to advertise for bids for milk and juice for 2008-2009.
No action was taken on Agenda Item #13 regarding the State of Louisiana funding retirement contributions until it is determined what the cost associated with this will be.
On motion of Mark Smith, seconded by the Board, the Board adopted the following resolution to adopt the Louisiana Compliance Questionnaire:
R E S O L U T I O N
WHEREAS, the Vernon Parish School Board has yearly audits to assess our systems internal control and to review our compliance with applicable laws and regulations; and
WHEREAS, to the best of our knowledge and beliefs, we are in compliance with accounting principles generally accepted in the United States of America;
THEREFORE, the Vernon Parish School Board adopts the Louisiana Compliance Questionnaire for the 2007-2008 school year.
Mel Harris reported that the Transportation Committee had met and discussed the fuel supplement for bus drivers and recommended a ten cent increase in the fuel supplement.
(See new adjusted schedule.) On motion of Mel Harris, seconded by Gaye McKee, the Board voted to increase the fuel adjustment by ten cents.
The committee also recommended to the Board an adjustment to the Gates bus driver's salary schedule for 2008-2009. On motion of Beryl Ford, seconded by Gaye McKee, the Board voted to adopt the change in salary structure depending on the length of the route and the route driven everyday. (See attached schedule)
On motion of Gene Haymon, seconded by Mel Harris, the Board voted to adopt the following resolution:
R E S O L U T I O N
Whereas, the cost of transportation has increased dramatically since 1986, and
Whereas, the base amount of funding set to compensate school systems and /or contract drivers has not changed since 1986, and
Whereas, House Bill 386 addresses changing the compensation for the first six miles by $1.00 per mile,
Therefore, the Vernon Parish School Board offers this resolution in support of House Bill 386 and requests a copy of this resolution be sent to the members of the Vernon Parish Delegation to the House of Representatives.
Mark Smith reported that the Finance Committee had met and reviewed the revised budget for the General Operating Fund and state and federal funds budget adjustments for fiscal year 2007-2008.
On motion of Mark Smith, seconded by Gene Haymon, the Board voted to approve the Revised Budget for the General Operating Fund and the state and federal funds budget revisions for the fiscal year ending June 30, 2008.
Mr. Mark Smith also reported that the sales tax revenues are down and that this may affect the amount of the summer salary adjustment checks.
Mark Smith reported that the Salary/Personnel Committee had met and reviewed the personnel changes for May and would make its recommendation to the Board at the May 6, 2008 Board meeting.
In other business Superintendent Gillespie reminded the Board of the LSBA Conference in New Orleans and of all the high school graduations. Mr. Travis reminded the Board of the Goals and Objectives Committee meeting on Tuesday at 8:00AM and Mr. Perkins reminded the Board of the Curriculum Committee meeting on Tuesday at 9:00AM.
On motion of Gene Haymon, seconded by the Board, the Board adopted the following memorial resolution:
R E S O L U T I O N
WHEREAS, the members of the Vernon Parish School Board wish to express their sympathy to the family of William "Billy" Parker who recently passed away; and
WHEREAS, Mr. Parker was a retired teacher from Vernon Parish with thirty years of dedicated service; and
WHEREAS, Mr. Parker was a lifelong resident of Simpson and he will be greatly missed by his many friends and family; now
BE IT THEREFORE RESOLVED that the Vernon Parish School Board requests a copy of this resolution be sent to his family at this time of sadness.
On motion of Gene Haymon, seconded by the Board, the Board voted to adopt the following memorial resolution:
R E S O L U T I O N
WHEREAS, the members of the Vernon Parish School Board take this means to express their sympathy to the family of Loraine McDonald who recently passed away; and
WHEREAS, Mrs. McDonald was the great-aunt of Jimmy Funderburk, Director at the Central Office; and
WHEREAS, Mrs. McDonald was a lifelong resident of Slagle and she will be greatly missed by her many friends and family; now
BE IT THEREFORE RESOLVED that the Vernon Parish School Board requests a copy of this resolution be sent to her family at this time of sadness.
On motion of Mark Smith, seconded by the Board, the Board adopted the following memorial resolution:
R E S O L U T I O N
WHEREAS, the members of the Vernon Parish School Board take this means to express their condolences to the family of Gladys Beasley who recently passed away; and
WHEREAS, Mrs. Beasley was a retired cook for the Vernon Parish School Board; and
WHEREAS, Mrs. Beasley was a longtime resident of Leesville and she will be greatly missed by her many friends and family; now
BE IT THEREFORE RESOLVED that the Vernon Parish School Board requests a copy of this memorial resolution be sent to her family at this time of sadness.
On motion of Gaye McKee, seconded by the Board, the Board adopted the following memorial resolution:
R E S O L U T I O N
WHEREAS, the members of the Vernon Parish School Board take this means to express their condolences to the family of Nellie Sue Davis who recently passed away; and
WHEREAS, Mrs. Davis was a retired teacher and the mother of Deborah Perry and the grandmother of Christie Kemp, teachers at Rosepine Elementary School; and
WHEREAS, Mrs. Davis was a longtime resident of Pitkin and she will be sadly missed by her many friends and family; now
BE IT THEREFORE RESOLVED that the Vernon Parish School Board requests a copy of this memorial resolution be sent to her family at this time of sadness.
There being no further business, and on motion of Gaye McKee, seconded by the Board, the meeting was adjourned.
_________________________
BERYL FORD, PRESIDENT
ATTEST:
_____________________________________
CYNTHIA A GILLESPIE, SUPERINTENDENT